Draft Minutes 8.12.25
NOTES of the Meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 8th December 2025.
Present: Chair: Cllr D Graves
Councillors: Cllrs. J Bhunnoo, L Boden, S Daley, G Fox, P Liivet, S Liivet and A Youle
Also in attendance: D/C Clarke and Lesley Frances (Clerk/RFO), Ian Whitehead of the RAF plus three members of the public.
D/Cllr Clarke – The normal routine meetings at NK are taking place. The building of the new houses on the Dyson land is ongoing. There is a RTO for Rauceby Lane from 12 – 16th January 2026.
Ian Whitehead – Road safety within the Station is still paramount. The Keir building works at the A17 end of the Camp are ongoing and will be 24 hour up until Christmas, to keep on schedule. The RAF will be on skeleton staff for Christmas between 19 December and 5 January.
Public: One member of the public advised that item 11 of the Agenda is incorrect. The left hand garage belongs to the Village Hall and the right hand one to the Social Club – the middle one belongs to the PC.
Meeting commenced at 7.10 pm
1. Apologies for absence had been received from Cllr Curtis who is unwell and it was resolved to accept her reason for absence.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests. There were none.
3. The Notes of the Meeting held on 19th November had been read and it was unanimously agreed that they be approved and signed.
4. Financial Matters;
a. It was unanimously resolved to approve the payments made since the last meeting. Appendix A
b. It was unanimously resolved to approve the “Payments to be Authorised” sheet – Appendix B
c. It was unanimously resolved to approve the bank reconciliation as at 30.11.25.
d. It was unanimously resolved to accept the latest Summary of “Reserves” balances.
e. It was unanimously resolved to accept the budgets -v- actual spreadsheet at 30.11.25.
f. It was resolved to confirm the budgeted income of £2,888 and budgeted expenditure of £62,888 were the figures used for the calculation of the current year’s precept.
g. Clerk had circulated the budgets proposed for 2026-7 which showed income of £2,269 and expenditure of £60,549 with a potential further expense of £1,720 for tree/hedge works. It was resolved unanimously to agree a precept of £60,000 (the same as the current year).
5. Planning applications:
25/0932 – 28 dwellings at land off Sycamore Road – pending consideration.
25/1278 – Extensions at 2 The Willows – approved.
6. Road safety and Highways matters:
Cllr Daley is having problems downloading the SID data and will liaise with Cllr Graves on this matter. The new SID is ready for installation and Cllr Graves and the former Chair will install it. It was resolved that the Clerk should order 6 30 mph signs from the LRSP at approximately £10-12 each It was further resolved that the clerk should request more “recently picked” signs for litter-picking areas. A vehicle has hit the memorial on Willow Lane and dislodged the concrete at the base. Clerk to get details from the Police for insurance purposes and to get quotes for its repair.
7. Bowls green/footpath hedge - the hedge is protruding into the bowls green area and recommendation from our hedge contractor is to remove it – cost £1,150. However the cost of a new fence to match the existing one around the bowls green is £3,300. Resolved that clerk should get quotes for vertical slatted fencing (3” slat 3” gap etc). Also Clerk to ask if we can use the CIL monies for it.
8. Defibrillators – next Fulbeck PC meeting is 15th January.
9. Village Hall and Social Club – clerk had had an email from the VH on behalf of themselves and the SC. They raised a couple of points which the Clerk had responded to. There is nothing more to do until we organise a draft lease in or around April 2026.
10. The Old School – the Clerk had managed to get two quotes and it was resolved to accept the quote from Lincs Property Maintenance at £1,975. It was further resolved to use the CIL monies held in our Reserves to pay for these works.
11. Garages – members of the public advised that the concrete base for all garages was laid by the VH many years ago and that the left hand garage belongs to the VH, the right hand one to the SC and the middle one to the PC. This is not what the Land Registry documents show. The VH will attempt to find evidence of the ownership as stated.
12. Sound equipment – it was suggested that the sound equipment we store should be offered to the Church but they have declined. It was originally purchased to help with the Carols on the Green which is nothing to do with the PC but they were to support the Events Committee/Church with this event. The Events team should be working with the PC and Clerk to write to the Events Team secretary to this effect.
13. Play area and playing field : Nothing to report. Cllr Youle has arranged a meeting with a play park designer for next Tuesday. He has also approached Sovereign and Wicksteed. The cost of a zipwire is in the region of £25,000 so a long term project for which grant monies would be required. Clerk reminded Councillors that we should be taking down one tennis net for the winter and Cllr Youle said he would deal with this and also with installation of the two new nets in or around March 2026.
14. Reports from councillors – Clerk advised that her laptop had broken today and she is dealing with its repair or replacement as necessary. She will do the best she can in the interim. Cllr Graves then offered his resignation due to moving away from the area next month. He thanked the Councillors and Clerk for their work and this was reciprocated.
15. Date of next meeting: 12th January 2026.
The public were then asked to leave as the meeting was to go into closed session to discuss matters of a contractual nature.
Clerk’s appraisal had taken place and everyone is happy with her performance. Her pay review was discussed and it was agreed that she has an increase to SCP 23 with immediate effect.
Clerk had put a Tender advertisement in the noticeboards for the groundsman’s contract for the memorial garden and other tasks and had had 3 requests for information but had only received two tenders. It was resolved to accept the quotation from RMH.
Meeting closed at 20.15.
Payments made 1.11.25 to 30.11.25 - Appendix A
20.11.2025 £825.00 £165.00 £990.00 30.11.2025 Hedge Cutting P & P Tree Services
25.11.2025 £338.98 £0.00 £338.98 Grass Cutting Scheme Tidy Gardens & Grounds Ltd
25.11.2025 £26.64 £5.33 £31.97 30.11.2025 SID mounting clamps BS Fixings
25.11.2025 £16.64 £3.33 £19.97 25.11.2025 Adobe AcroPro Adobe
25.11.2025 £389.33 £0.00 £389.33 25.11.2025 Grounds Maintenance Steve Riley
28.11.2025 £917.90 £0.00 £917.90 30.11.2025 Clerk's Salary Lesley Frances
24.11.2025 £19.90 £3.98 £23.88 30.11.2025 Stationery Viking Office UK Ltd
18.11.2025 £30.94 £6.19 £37.13 Email Archiving B T
17.11.2025 £70.00 £14.00 £84.00 25.11.2025 Electrical Testing at Old School Hawkesworth Appliance Testing Ltd
17.11.2025 £117.00 £23.40 £140.40 25.11.2025 Replacement Defib Pads aadefib.com
17.11.2025 £21.00 £0.00 £21.00 25.11.2025 Anglian Water Old School Account Anglian Water / Wave
10.11.2025 £7.75 £0.39 £8.14 25.11.2025 Electric Bill for Village Green EDF Energy
05.11.2025 £50.00 £0.00 £50.00 25.11.2025 Anglian Water Playing Field Acc Anglian Water / Wave
17.11.2025 £4.25 £0.00 £4.25 25.11.2025 Bank charges Lloyds Bank PLC
RECEIPTS 1.11.25 to 30.11.25
10.11.2025 £15.68 £0.00 £15.68 25.11.2025 Interest Lloyds Bank PLC
10.11.2025 £100.00 £0.00 £100.00 25.11.2025 Village Hall rent Cranwell Village Hall Management Committee
05.11.2025 £21.52 £0.00 £21.52 25.11.2025 Bowls Club electric and water Cranwell Bowling Club
05.11.2025 £22.53 £0.00 £22.53 25.11.2025 Cranwell JFC electric and water Cranwell Junior Football Club
PAYMENTS FOR AUTHORISATION : Appendix B
17.11.2025 £70.00 £14.00 £84.00 25.11.2025 Electrical Testing at Old School Hawkesworth Appliance Testing Ltd