Draft Minutes 14.4.25
NOTES of the Ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 14th April 2025.
Present: Chair: Cllr D Graves
Councillors: Cllrs. J Bhunnoo, S Daley, G Fox, O Curtis and A Youle
Also in attendance: Ian Whitehead (RAF) and Lesley Frances (Clerk/RFO)
Public speaking:
Ian Whitehead (Community Officer for the RAF) said that on VE Day the Community Centre will be open between 10 am and 3 pm for sale of cakes and the coffee shop will be open. There will be various activities throughout and all parishioners are welcome.
There will be Summer Craft sessions on 24th April, 1st May, 8th May and 22nd May.
The pantomime will be linked with the village Events Committee – the pantomime that is put on and the date it is put on is outside the control of the RAF. It will take place in Whittle Hall.
Halloween will see an event put on in the village hall linking in with the village Events Committee.
The Chair opened the PC meeting at 7.10 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
C/Cllr R Wright, D/Cllrs Clarke and Hagues, and Cllrs P and S Liivet who were on holiday.
Resolved unanimousy to accept their apologies and reason given.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member. There were none.
3. Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held on 17th March 2025 to be approved as Minutes.
RESOLVED to approve the Notes of the meeting of Cranwell, Brauncewell and Byard’s Leap
Parish Council, as Minutes. Approved unanimously.
4. Financial Matters:
a. Approve the payments made since the last meeting.
The Council RESOLVED to approve the payments made since the last meeting. Appendix A. - approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet. The Council RESOLVED to approve the payments to be authorised. Appendix A.
c. Approve the bank reconciliation as at 31.3.25.
The Council RESOLVED to approve the bank reconciliation as at 31.3.25.
Approved unanimously.
d. Review the latest Summary of Reserves Balances
The Council RESOLVED to approve the reserves balances - approved unanimously.
e. Review and approve the budgets-v- actual spreadsheet at 31.3.25.
The Council RESOLVED unanimously to approve this.
f. Re-confirm the List of Regular Payments
The Council RESOLVED unanimously to approve this.
g. Clerk confirmed that the maintenance contracts for two SIDS had been set up.
h. Clerk confirmed that two new tennis nets had been purchased and will be put up by Cllr Graves in early May.
i. It was resolved unanimously to pay £345.60 + VAT for the Scribe Accounts software subscription.
j. Clerk gave details of the Xerox printer problems and cost of two new developer units at £334.98 inclusive. Other two units will need replacing fairly soon. A new printer will cost £259.99 inclusive + £40 set up fee. If we choose to get a new printer, we could get 2 years maintenance cover for £45 or 3 years for £55. It was resolved unanimously to purchase a new Epson ET 4800 with 3 year maintenance cover.
5. Planning Applications
24/0970 –Conversion of shop to part of dwelling at 1 Willow Lane – approved.
6. VE Day 80th Anniversary – see Public Time at start of these Minutes. The Craft Club are decorating the Village Green for VE Day and it was decided that the PC did not need to do anything more.
7. To receive a report on Road Safety matters
The Clerk has applied for a £1,000 grant from NK Community Fund towards a new SID –
outcome not expected till end April or early May. Councillors feel that some method to slow
down traffic is required e.g. rumble strips. It was agreed we will wait for the results of the
Archer Survey before pushing this forward with LCC Highways.
8. Consider Eco-Spatial community mapping
Cllr Fox had met with the company (thanks to her for engaging with them) and councillors
had seen the information supplied by them. We will need to put time into the scheme
which will mean additional costs to pay the Clerk to operate the scheme. Also, the
community as a whole generally only engaged on Facebook. It was agreed unanimously not
to take this any further.
9. Footpath from playing field to North Road – Footpaths Officer has said they will not do any
sort of new surfacing.
10. Play area and playing field
Cllr Youle presented the April report but no actions were needed (other than grass
cutting). Clerk advised that the half yearly inspection by Sovereign will take place week-
ending 9th May.
Clerk had previously circulated three quotes for a new grass cutting contract for the
verges, village green, playing field and play area. It was resolved to accept the quote
from the local contractor who had given the best price and has excellent references.
The Bowls Club hedge has been removed. However, there is a lot of debris on the
footpath which should be cleared. Eco-plugs will be put into the stumps to kill them off;
clerk to ask for footpath to be swept and cleared at the same time.
11. Mr Peterken’s memorial tree
The Peterken family will plant the tree and plaque in the agreed position on 26th/27th
April. Chair will meet up with them if possible.
12. Ascent GM (Darren Arch) and Cllrs Daley and Youle have been in touch with each
other and are working together to do a litter pick. NK have provided bags and Clerk to
order 6 hoops from Amazon.
13. Areas of Responsibility – nothing to report.
Cllr Youle will not be at the May meetings. Clerk was reminded that we will need gluten free
biscuits/cakes at the APM.
14. Date of next meeting – APM – Monday 28th April at 6.30 pm.
AMPC and regular meeting – 12th May at 7 pm.
The Chair closed the meeting at 8.05 pm.
PAYMENTS made 1.3.25 to 31.3.25 – Appendix A
DATE AMOUNT DESCRIPTION SUPPLIER
4.3.25 465.60 Grounds Maintenance Tudor
4.3.25 101.22 OS Electricity Valda
4.3.25 48.24 Playing field electricity Valda
4.3.25 20.00 Water supply PF Wave
4.3.25 32.05 Internet OS BT
5.3.25 375.33 Grounds maintenance S Riley
11.3.25 7.35 V Green electricity EDF
17.3.25 43.20 Emailing IONOS
17.3.25 5.08 Lloyds Bank Charges
20.3.25 159.13 New tennis nets New World Sports
24.3.25 19.97 Adobe program Adobe
24.3.25 15.00 Cleaning window
OS Diamond Shine
24.3.25 35.00 Water bill OS Wave
26.3.25 114.00 Printer repair DSG Solutions
31.3.25 907.35 Salary & expenses L Frances
31.3.25 765.09 Tex & NI HMRC
31.3.25 4.38 Bank charges Lloyds bank
31.3.25 60.63 OS Electricity Valda
31.3.25 61.13 Playing field electricity Valda
31.3.25 1746.00 Hedge cuts ½ year + bowls hedge removal P & P Trees
31.3.25 32.05 OS Internet BT
RECEIPTS in since 28.2.25
3.3.25 14.06 Elect & Water CJFC
6.3.25 8.00 OS Hall hire Yoga
7.3.25 10.00 Electric Bowls Club
10.3.25 50.00 Hall hire Linda Wells
17.3.25 8.00 OS Hall hire Yoga
PAYMENTS FOR AUTHORISATION 1.3.25 to 31.3.25
26.3.25 114.00 Printer repair DSG Solutions