NOTES of the Annual Meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 12th May 2025.
Present: Chair: Cllr D Graves
Councillors: Cllrs. J Bhunnoo, O Curtis, S Daley, G Fox and P and S Liivet. Lyn Boden joined after co-option.
Also in attendance: D/C J Clarke and Lesley Frances (Clerk/RFO) plus one member of the public.
1. The first item on the Agenda was to elect a Chair. It was proposed, seconded and unanimously resolved to elect Cllr Graves as Chair. He accepted and signed his Declaration of Acceptance of Office.
2. It was then proposed, seconded and unanimously agreed that Cllr Youle be elected as Vice Chair. He was unable to attend this meeting but had advised the Clerk that he was agreeable to continue as Vice Chair. He will sign his Declaration of Acceptance of Office at the next meeting.
3. Apologies for absence had been received from C/C R Wright, D/C A Hagues and Cllr Adam Youle.
4. Clerk had circulated the revised Standing Orders 2025 and Financial Regulations 2025 and a new IT Policy prior to this meeting. It was resolved to adopt these three new policy documents and it was also resolved to re-adopt all other documents on the list provided (annexed to hard copy Minutes).
5. Chair had circulated suggested Areas of Responsibility prior to this meeting and all Councillors agreed the Areas as put forward. Cllr Fox would like a copy of a Footpaths Map but Chair said he would show her the footways involved in her area.
Meeting closed at 7.05 pm.
NOTES of the Meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 12th May 2025.
Present: Chair: Cllr D Graves
Councillors: Cllrs. J Bhunnoo, O Curtis, S Daley, G Fox and P and S Liivet. Lyn Boden joined after co-option.
Also in attendance: D/C J Clarke, Ian Whitehead (RAF) and Lesley Frances (Clerk/RFO) and one member of the public.
D/C Clarke advised that there is to be a Veterans Lunch at NKDC on 23rd June. Applications must be in by 16th May. Call 01529 414155 and speak with the Council Partnership Team.
On Saturday 15th May there will be workshops regarding walking and cycing (Travel Light) held between 10 am and 2 pm. There is a grant of £500 available for social enterprise – applications by 21st July.
There is a current scam regarding licensed premises saying that the payment is out of date. Martin Hill has resigned as leader of LCC.
Ian Whitehead said that VE Day at The Hive saw a few people from the village. There is an art class starting on Wednesday evenings – information to follow. Monday mornings will see a sensory project for youngsters (age 1 – 6) – information to follow. CranFest will take place on 7th August and everyone from the village will be welcome. The daytime is free of charge but the evening will require tickets which can be bought from The Hive at £4 per child and £8 per adult. Further information nearer the time.
Information on family swims will also follow.
1. Apologies for absence had been received from C/C R Wright, D/C A Hagues and Cllr Adam Youle. Cllr Youle is on paternity leave and it was resolved to accept his reason.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests. There were none.
3. The Notes of the Meeting held on 14th April had been read and it was unanimously agreed that they be approved and signed.
4. Co-option of Lyn Boden – Lyn has met the criteria for eligibility as a councillor and she had previously supplied a little information about herself which had been circulated to Councillors. Cllr S Liivet proposed and Cllr Fox seconded and it was agreed unanimously that Lyn Boden be co-opted. She then joined the table and signed her Declaration of Acceptance of Office. Clerk will forward a RMI form to her for completion.
5. a. It was unanimously resolved to approve the payments made since the last meeting. Appendix A
b. Payment of invoices as listed on the “Payments to be Authorised” sheet -None.
c. It was unanimously resolved to approve the bank reconciliation as at 30.4.25.
d. It was unanimously resolved to accept the latest Summary of “Reserves” balances.
e. It was unanimously resolved to accept the budgets -v- actual spreadsheet at 30.4.25.
f. It was unanimously resolved to pay £80 (1/3 share) of the Clerk’s SLCC subscription.
g. It was unanimously resolved to pay £15 (1/3 share) of the payment to DC Supplies for cleaning of the laptop and operation of the laptop camera.
h. It was unanimously resolved to purchase needle nose pliers at £8.99.
6. AGAR 2024/5 had been circulated prior to this meeting:
a. After considering each item, it was resolved unanimously to sign the Annual Governance Statement
b. It was resolved unanimously to sign the Accounting Statements.
c. It was resolved unanimously to agree the Notice of Public Rights dates as 3.6.25 to 14.7.25.
7. Planning Application 25/0459 - retrospective application for siting InPost Parcel Locker at Premier Store, College Road – pending consideration.
8. Road Safety and Highways matters: the new pole is now in place ready for a new SID. Speedwatch has been handed over to two new volunteers and Cllr Daley also has some paperwork to read. Clerk said that she had not as yet heard whether our grant application for a new SID has been successful – she will chase.
9. Village Hall – clerk then appraised the Council on it’s custodian ownership of the village hall. She has advised the Chair of the Village Hall to seek independent advice on this matter from ACRE. The PC cannot have a lease direct with the Social Club as this would be detrimental to the Village Hall’s charitable status. Chair and Clerk had met with the Chair of the Village Hall and Chair of the Social Club regarding the 30 year lease which ends in 2028 and also about 3 matters of repair at the Social Club. An electric cable had caught fire and repair had cost £250. The gutter is leaking and S Riley Services will look into this to find the cause and report back. Finally, a window in the Social Club has “blown” and they are getting a price for repair. It was agreed that, due to lack of information in the Lease, the total cost would be split three ways between the Social Club, Village Hall and PC – this must not set a precedent. The legal situation will be resolved imminently.
10. Play area: Cllr Youle’s report showed nothing required. Sovereign had carried out the 6-monthly inspection and the report had been circulated just prior to this meeting. All matters addressed were “low risk”. Some painting is required and various volunteers came forward to help.
11. Peterken memorial: the tree and plants have now been planted and the plaque installed there.
12. Ascent GM’s litter pick – Cllr Daley said that Darren Arch is carrying out a risk assessment prior to doing the pick and will then arrange a date. It was resolved that he could use our equipment for the purpose.
13. Reports from councillors – the Church walls are being repaired and the Church has requested that a portaloo be allowed to be sited on the Village Green for up to 12 weeks. It was agreed that this could go at the bottom of the steps that lead from the Green to the Church.
Cllrs Daley and Liivet are still having problems connecting to the new e-mail addresses – Clerk to ask Cloud Next for a contact number for support.
It was noted that there was a very poor show by the public at the APM.
14. Date of next meeting : 9th June.
Meeting closed at 8.05 pm.
APPENDIX A
PAYMENTS made April 2025
30.04.25 338.98 Grass Cutting Tidy Gardens
29.4.25 19.97 Adobe Adobe
28.4.25 62.09 Electric OS Valda
22.4.25 45.00 Printer set up Direct PC
30.4.25 49.15 Clerks exps L Frances
30.4.25 851.25 Clerks salary L Frances
22.4.25 32.53 Litter bag hoops Amazon
30.4.25 34.96 OS Internet BT
15.4.25 344.99 New printer Currys
16.4.25 9.19 Electric V Green EDF
16.4.25 33.83 Food for APM Village Store
7.4.25 2140.00 Bowls Club grant Bowls Club
14.4.25 35.00 Water bill OS Wave
7.4.25 28.20 Email archive IONOS
7.4.25 15.00 Emails IONOS
2.4.25 375.33 Grounds maintenan Steve Riley
1.4.25 54.00 Legionella attesting Smart Water
2.4.25 20.00 Water bill play field Wave
RECEIPTS -April 25
29.4.25 25.08 Electric & water Cranwell JFC
29.4.25 11.52 Electric & water Bowls club
9.4.25 16.98 Interest Lloyds
22.4.25 13.30 Electric & water Cranwell JFC
16.4.25 435.79 Refund water Wave
7.4.25 688.33 Refund VAT HMRC
1.4.25 30,000.00 Precept NKDC
