June 2022 Agenda
Notice of an Ordinary Meeting of Cranwell, Brauncewell & Byards Leap Parish Council.
Dear Sir/Madam,
I hereby give you notice that the next ordinary meeting for Cranwell, Brauncewell and Byard's Leap will be held on Monday 13th June 2022, at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF starting at 7:00pm.
Members of the press and public are welcome to attend.
All members of the Parish Council are summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting, as set out hereunder.
Signed: K.A. Elson, Clerk to the Parish Council
Dated: 7th June 2022
At 7.00pm there will be a public forum, when members of the public may ask questions or make short statements to the Council. All Parish Councillors are to attend at this time.
Agenda
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
3. Notes of the Annual general Meeting of the Parish Council held on Monday 9th May 2022 to be approved as Minutes.
4. Financial Matters
a. Approve the payments made since the last meeting.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
c. Approve the bank reconciliation from the previous month.
d. Consider putting a £500 limit on the Clerks/RFO’s parish council debit card to improve internal controls and mitigate any risks of an unlimited access. (Financial regulations 6.18)
e.To consider replacing the netball metal mesh nets, if agreed consider the following quotes: YAEHAI £15.90; TRIXES £12.99.
f. To consider increasing the village Green Lighting budget line from £700 to £1,200.
g. To consider spending up to £500 on acquiring the services of a Quantity Surveyor to provide an accurate appraisal of building costs for the planned Community Pavilion.
h. To consider the two quotes to install a Village Green floodlight. (Funds to be taken from Village Green Lighting budget).
i. To consider the new budget headings and budget lines.
j. To consider the Parish Council accounts for the financial year end 2021/22.
5. To review the inventory of land and assets including buildings and office equipment. (Asset Register).
6. To consider the internal auditor’s report for the financial year 2021/22.
7. To consider the approval of the 2021/22 Annual Return – Section 1, Annual Governance Statement.
8. To consider the approval of the 2021/22 – Section 2, Accounting Statements.
9. To consider setting the AGAR public rights date from the 20th June to the 29th July 2022.
10. Receive a report from the Clerk on matters pertaining to the Parish Council.
11. To review and re-adopt the financial regulations.
12. To consider adopting the new expenses policy.
13. Planning Applications.
a. 22/0534/VACON – Application to varying condition 4 (approved plans), revised design to the proposed plans and elevations to include windows within principle elevation - attached to planning permission 21/0817/FUL – Removal of portable buildings and erection of a community pavilion. (Parish Council’s Application therefore cannot comment, listed here for public information.)
b. Leasingham and Roxholm neighbourhood Plan. Publicity period – Monday 30th May to Monday 18th July 2022, all comments must be received by 17:00 on Monday 18th July 2022.
c. 22/0608/HOUS: Single Storey front extension. 41 Edmunds Road, Cranwell, Sleaford. Comments by 25th May. Application not yet determined.
Planning applications determined:
a. 20/0903/HOUS – Application to discharge condition 4 (tree/hedgerow protection) condition 8 (landscaping) and condition 3 (archaeological monitoring). Re planning permission – Tennis court with fence enclosure. Dunsby House, Lincoln Road, Dunsby, St Andrews, Sleaford. Application approved.
b. 18/1517/FUL – Redevelopment of former farmyard with the erection of 17 dwellings, the conversion of 2 barns to create 4 dwellings (21 dwellings in total), erection of 2 retail/business units and the formation of a public open space area. Manor Farm, College Road, Cranwell. Application approved.
c. Street naming – Land at Willow Lane, Cranwell. New Road name: The Hawthorns – Approved.
14. To continue setting up the Building and Projects committee:
a. Determine the number and times of the ordinary meetings of the committee up until the next annual meeting of full council. (May 2023)
b. Appoint the Chairman/permit the committee to appoint its own Chairman (only for non-standing committees)
c. Determine the place, notice requirements and quorum of the Committee which shall be no less than three.
15. To consider placing a Parish Council letter box on the Village Hall for all Parish Council Correspondence. If agreed consider the following quotes:
1. Burgh-Wachter MB01BK Classic wall mounted galvanised steel lockable weatherproof post box: £29.98
2. Trintion mounted Steel letter box, weatherproof. £18.59 (Slightly Smaller)
3. Mail Catcher Large letterbox Black, weatherproof and waterproof. £62.70
16. To consider writing to the owners of the noticeboard on the Bristow estate, to ask for permission to remove the Parish Council plaque, as this noticeboard is not owned or maintained by the Parish Council.
17. Receive reports from Councillors on their Areas of Responsibility.
18. Confirm the date of the next meeting.
19. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
1.Staff Cover.