February 2022 Minutes EOM
Cranwell Brauncewell and Byard’s Leap Parish Council
Minutes of the Extra-ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Friday 18th February 2022 at 7:00 pm.
Participating: Chairman: Cllr Mr T Batten
Councillors: Cllr Mr M Pears, Cllr Mrs M Cassidy, Cllr Mr M Cassidy, Cllr Mrs C Batten
Also in attendance: none
Members of the public: 3
A member of the public asked a question about clarification of putting the gate onto the footpath 754 at the end of the Playing Field.
The Chairman declared the Extra-ordinary meeting open at 7:02 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Councillor Collier was absent without any explanation and his absence was noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
There were no declarations.
3. Minutes of the Pavilion Sub-Committee meeting held on Thursday 10th February 2022, of Cranwell, Brauncewell and Byard's Leap Parish Council to be adopted as official Minutes.
Action: The Council RESOLVED to approve the minutes of the sub-committee meeting held on Monday 10th February 2022, of Cranwell, Brauncewell and Byard's Leap Parish Council, as Minutes on record.
Proposed by Cllr T.Batten, seconded by Cllr Michael Cassidy and approved unanimously.
4. To obtain the Council’s formal approval to start the process of seeking permission from the appropriate body to apply for a loan for construction of the new Community Pavilion.
The Chairman explained that the repayments for a loan had already been built into the Request for Precept for the financial year 2022/23 at an annual repayment of £7,000. This was considered to be sufficient to repay a loan of up to £100,000 if required and it was costing each household in the parish no more than £6 extra per annum added to the Precept. It was suggested that the council obtains permission to request a loan of up to £100,000 – this being the £94,000 that was agreed in the January 2021 survey plus inflation over the past year. It was pointed out that this amount was a maximum and the council anticipated that it should not all be needed but it was allowing a large “contingency” to cope with our current inflationary times. Any loan agreed could be partially drawn down as required.
Action: It was proposed by Cllr T. Batten and seconded by Cllr Michael Cassidy and unanimously approved to apply for a loan.
5. To consider immediately installing the gate to the playing field to gain access to footpath 754.
It was suggested by Cllr T. Batten that the council consider installing the gate now rather than waiting until after the new financial year begins in April 2022. The cost of this gate is included in a budget set aside for the next financial year. It was proposed that the money be “borrowed” from the Playground fund and put back immediately in April 2022. This was being suggested in order to enable Lincs C.C. to move forward with the approval of the extension of that footpath and Cllr Michal Cassidy pointed out the danger of rising costs in the marketplace at the moment.
Action: Proposed by Cllr Michal cassidy, seconded by Cllr Carole Batten and approved unanimously.
6. To approve the design of the new Community Pavilion.
The sub-committee had agreed and proposed that we would now go for a building with a reduced area of around 135 sq.m. as this size would qualify for the £70,000 donation from the “Trust” and therefore reduce the amount that we would have to borrow through a loan. The plans had recently been re-drawn but still needed more consultation to agree the final plan. It was agreed that this would be finalised at the next Sub-Committee meeting on Monday 7th March 2022, the plans re-drawn and hopefully presented to the full committee for approval on March 14th 2022 (subject to being available). It was agreed that once the plans had been finalised they would be given to all interested parties for their comments and they would be publicised to the residents. It was also suggested that we would try to demonstrate it’s size and position on the ground for the public to see at the intended site.
Action: To agree the size as mentioned and to undertake the process as above. Proposed Cllr. Michael Cassidy, seconded Cllr. Maureen Cassidy. Approved unanimously.
The Chairman closed the meeting at 7.18 p.m.