August 2021 Minutes
Cranwell, Brauncewell and Byard’s Leap Parish Council
Minutes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 9th August 2021 at 7:00 pm.
Participating: Chairman: Cllr Mr T R Batten
Councillors: Cllr M Bayly, Cllr Mrs M Cassidy, Cllr Mr M A Cassidy and Cllr Mr M Pears
Also in attendance: D/Cllr Jim Clark and D/Cllr Steve Clegg
Mr Eddie Findlay, Clerk to the Parish Council and Mrs Kirsty Elson (Clerk designate)
1 member of the public was in attendance.
The Chairman invited the MOP to address the Council. There were no questions from the MOP.
The Chairman read a short statement from Eurovia Contracting re the ongoing works at Holdingham roundabout. The statement would be available on the website.
The Chairman declared the ordinary August meeting open at 7:05 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Mrs C Batten and Cllr Chapman were unable to attend, and their reasons were made known to the Council.
Action: The Council RESOLVED to approve Cllr Mrs C Batten and Cllr Chapman’s reasons for absence.
Proposed by Cllr Bayly, seconded by Cllr Mrs M Cassidy and approved unanimously.
Cllr Riley’s absence was noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr M Cassidy and Cllr Mrs M Cassidy declared an interest in minute ref: 115b. page 34-2021 as they are a payment recipient.
3. Notes of the ordinary meeting held on Monday 12 July 2021 and the extra-ordinary meeting held on Thursday 25 July 2021, of Cranwell, Brauncewell and Byard's Leap Parish Council to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting held on Monday 12 July 2021 and the extra-ordinary meeting held on Thursday 25 July 2021, of Cranwell, Brauncewell and Byard's Leap Parish Council, as Minutes.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
4. Financial Matters
a. Approve the payments made since the last meeting.
Steve Riley Invoice 0054 07-13-2021 EB-0699 £ 100.00
Southern Electric 496126941 DD £ 158.27
BrightLightz Order # 100025497 (Christmas lights) Online £ 53.92
Amazon x 3 invoices (tie-wraps, tree lights and basketball nets) Online £ 68.34
LightsGo Order LG-1941 (Christmas lights) Online £ 24.99
Southern Electric 170335941 DD £ 124.30
HMRC (Clerk's PAYE/NI)/Salary/Expenses EB-0700, EB-0701 & EB-0702 £ 878.72
Total: £ 1,408.54
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Pears, seconded by Cllr Mrs M Cassidy and approved unanimously
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-063) EB-0703 £ 132.00
John Scotney Turf Management Inv x 2 EB-0704 £ 199.00
Streetwise Environmental Trading Ltd Inv 51337 EB-0705 £ 479.88
David Holman (Architectural & Planning) Services to date EB-0706 £ 1,250.00
Cllr Mr M Cassidy (mileage) Chq. 1895 £ 22.75
Anglian Water (Acct *****5216 - Old School) DD £ 32.00
BT Business Payment Services Ltd DD £ 74.28
Total : £ 2,189.91
Action: The Council RESOLVED to approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved by a vote of 3 for and 2 abstentions.
c. Approve the bank reconciliation from the previous month.
The Clerk reported a £1 error. This was caused by a lesser amount being input on the online banking, for Streetwise Environmental. The Clerk had informed the company and would make up the shortfall this month.
Action: The Council RESOLVED to approve the bank reconciliation from the previous month.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
d. Consider a S.137 donation for a Royal British Legion Poppy wreath to laid on behalf of the Parish on Remembrance Sunday.
Action: The Council RESOLVED to approve a donation of £50.00 for a Royal British Legion Poppy wreath to laid on behalf of the Parish on Remembrance Sunday. The Clerk would arrange.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Pears and approved unanimously.
5. Receive a report from the Clerk on matters pertaining to the Parish Council.
Contact had finally been made with company supplying the Speed Indicator Devices and they assured me the ‘chips’ would be with them by tomorrow and the SIDs would be with us by early next week.
Work on the Old School flat roof was planned to start Monday 16 August 2021, weather permitting. The Clerk requested somebody to be on hand to provide them access to the building so they could use the facilities?
The Clerk reminded the meeting that he would be on leave and unavailable on the following dates; 10-11 August 2021 (2 days) and 13-16 August 2021 (4 days).
6. Planning Applications.
No new applications had been received.
7. Receive reports from Councillors on their Areas of Responsibility.
Cllr Pears provided the meeting with the latest website stats, being 653 total visits – up 18% on previous month. 2,208 pages viewed – up 33% on previous month. Council are now 3rd in the County viewing figures behind Bracebridge Heath and Nettleham.
He informed Councillors that he was process of producing a landing page on “mail chimp” which invites participation. Once done he would send it out to all councillors for approval and to test out by joining.
The new email address had been created and sent out to councillors with a footer message to go on every email for data protection purposes. Initially Council were going to pay £180 + VAT per annum for ten email addresses (£18 each) but he had negotiated with a new company (Ionos) a cost of 10 email addresses for £42 + VAT per annum in the first year, rising to £54 + VAT in subsequent years. This also includes “email archiving” which stores every email in the cloud for retrieval if required - good for data protection. A saving of £126 per year. It was agreed that the new Council email addresses would be used from 20 August 2021. Councillors would need to create new distribution lists with the @cranwellpc.co.uk emails.
Cllr Cassidy had circulated a report via email. part of the fence had been repaired but one of the bars near the bottle banks required a new piece of wood. The Clerk would contact Steve Riley.
He commented on the trees and hedges cutting around areas of the Sports Field.
* Post meeting note, NKDC had responded to the request for investigation, which they had forwarded to the Tree Officers to ask them to come out and survey the trees near the children’s play area and NKDC would raise a day works re the nettles.
Cllr Bayly asked that the Church letter re a contribution towards tree works in the Church yard be added to the next agenda. The Clerk would add it for consideration.
8. Consider the draft Co-Option Policy and Application form.
Action: The Council RESOLVED to approve the amended Co-option Policy and Application Form, which would be implemented as of 1 September 2021.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
9. Consider the offer of trees from Lincolnshire County Council, via LALC.
Lincolnshire County Council has put in a bid for funding to plant trees around Lincolnshire and if successful they would like to offer the chance for Parish Councils to have some of the trees on their land. Trees varied from 2.7m in height down to 60cm.
A small copse of trees near the benches on the railway mile was discussed, along with replacements for the previous planted saplings which hadn’t survived the summer. The Clerk would contact RAFC Cranwell to seek permission to plant trees on the railway mile.
Action: The Council RESOLVED to requested up to 30 trees, around 1.9m in height, in varies species.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
10. Update on Speed Indication Devices and their installation.
The Clerk had submitted the application contained within the Community Speed Watch Appendix C, as supplied by Cllr Pears and Cllr Mr T Batten for the four additional posts and locations for the 30mph passive notices.
The Chairman proposed to close the meeting to allow the District Councillors to address the meeting. Approved unanimously at 7:40pm.
D/Cllr Clegg and D/Cllr Clarke informed the meeting that going forward, NKDC and the Officers would be starting a hybrid way of working from 6 September 2021. Nominations for NKDC Community Champions were open with a closing date of 12 September 2021.
Cycling infrastructure and interconnection between villages was being investigated.
The Chairman reopened the meeting at 8:00 pm.
11. Update on Pavilion project.
Full planning permission has now been received. Matters to be considered are the up to 40% increase in materials.
The Chairman would start to investigate various funding.
12. Consider whether to seek quotes for undergrowth removal and ash tree work at the far end of the sports field.
Action: The Council RESOLVED to seek quotes for the removal of the undergrowth some tree work at the far end of the sports field.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Bayly and approved unanimously.
13. Consider the introduction of volunteer litter pickers and agree on who will manage them.
On behalf of Cllr Bayly, Cllr Pears would canvas for volunteers to assist in a monthly litter pick, before taking the matter further.
Consider the installation of a new CCTV system to cover the Play area, tennis court, both car parks and social club areas, with provision for cameras to cover the new Pavilion, at a later date.
Action: The Council RESOLVED that the Chairman would seek quotes for the next meeting.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Pears and approved unanimously.
14. Meeting dates.
Confirm the date of the next meeting.
The next meeting was confirmed, subject to there being no changes to the COVID-19 restrictions as being Monday 13 September 2021 in Cranwell Village Hall, starting at 7:00 pm.
15. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
Consider the expressions of interest to fill, via co-option, the vacant post of Parish Councillor.
Action: The Council RESOLVED to go into closed session.
Proposed by Cllr Pears, seconded by Cllr Bayly and approved unanimously.
This part of the meeting closed at 8:25 pm.
The member of the public left the meeting 8:25 pm.
The meeting continued in the absence of the public at 8:25 pm.
(Not for publication by virtue of section 100(a) para 4 of the Local Government Act 1972, the items being of a confidential nature.)
The Chairman closed the meeting at 8:30 pm.