July 2021 Minutes
Cranwell, Brauncewell and Byard’s Leap Parish Council
Minutes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 14 July 2021 at 7:00 pm.
Participating: Chairman: Cllr Mr T R Batten
Councillors: Cllr Mrs C Batten, Cllr M Bayly, Cllr Mrs M Cassidy, Cllr Mr M A Cassidy,
Cllr Mr M Pears and Cllr Mrs A Riley
Also in attendance: Cty Cllr Richard Wright and D/Cllr Jim Clark
Mr Eddie Findlay, Clerk to the Parish Council
1 member of the public was in attendance. The Chairman invited the MOP to address the Council.
The MOP requested an update on the two Definitive Map Modification Order applications submitted in 2018. The Clerk would contact LCC Footpath Officer and contact her after the meeting.
* Post meeting note: LCC confirmed that DMMO 375 was ongoing, but DMMO 376 had been ceased as there had been no evidence submitted. Both DMMO had around 15 evidence forms.
Cty Cllr informed the meeting that he had a supply of 30mph warning stickers, suitable to adhere to wheeled bins. The idea would be published via the website.
The junction of the B1429 and A15 would be closed the following week for junction reconstruction. This would take around 3 weeks.
The Chairman declared the ordinary July meeting open at 7:20 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
No apologies received. Cllr Chapman’s absence was noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr M Cassidy and Cllr Mrs M Cassidy declared an interest in minute ref: 97.b. page 27-2021 as they are payment recipients.
3. Notes of the Annual Parish Meeting, and notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 14 June 2021 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the Annual Parish Meeting, and notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 14 June 2021 as Minutes.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
4. Financial Matters
a. Approve the payments made since the last meeting:-
Amazon padlock Online £ 25.00
Fire Ext checks Village Hall Inv 989 EB-0690 £ 31.03
David Holman (Arch & Planning) Planning App fee EB-0691 £ 462.00
Weasdale Nurseries Oak tree Sales 066399 EB-0692 £ 85.02
HMRC (Clerk's PAYE/NI) EB-0693 £ 292.00
Mr A E Findlay (Clerk salary) EB-0694 £ 438.60
Mr A E Findlay (Clerk expenses) EB-0695 £ 60.65
Total: £ 1,394.30
Action: The Council RESOLVED to approve the payments made since the last meeting. Proposed by Cllr Riley, seconded by Cllr Mr M Cassidy and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-062) EB-0696 £ 132.00
John Scotney Turf Management Inv x 2 EB-0697 £ 304.38
Streetwise Environmental Trading Ltd Inv 51337 EB-0698 £ 479.88
Cllr Cassidy (mileage and expenses) Chq. 1894 £ 53.00
Anglian Water (Acct *****5216 - Old School) DD £ 32.00
BT Business Payment Services Ltd DD £ 74.28
Total: £ 1,075.54
Action: The Council RESOLVED to approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
Proposed by Cllr Riley, seconded by Cllr Bayly and approved by a vote of 5 for and 2 abstentions.
c. Approve the bank reconciliation from the previous two months (May/June).
Action: The Council RESOLVED to approve the bank reconciliations from the previous two months.
Proposed by Cllr Pears, seconded by Cllr Mrs C Batten and approved unanimously.
d. Consider the cost to repair the Caloo outdoor Skier.
Action: The Council RESOLVED to approve the quote from Caloo to repair the Skier at a cost of £942.00.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Mrs C Batten and approved by a vote of 5 for
2 abstentions.
e. Consider the purchase of seasonal lights for the Village Green Christmas tree.
Action: The Council RESOLVED to approve the purchase of Christmas lights to the value, up to £100.00.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Riley and approved unanimously.
f. Consider whether to contribute to the additional meter box required to house the Village Green meter.
Action: The Council RESOLVED to defer the matter to allow for investigation as to who was responsible for the meter boxes on the bus stop.
Proposed by Cllr Mr T Batten, seconded by Cllr Mr M Cassidy and approved unanimously.
g. Consider the insurance renewal from Came and Company.
The Clerk was to ensure the Grade II listed medieval Village Cross was included.
Action: The Council RESOLVED to approve an amended insurance payment, costing no more than £3,000.00.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
h. Consider the purchase of replacement chain mesh basketball nets.
Action: The Council RESOLVED to approve the purchase of replacement chain mesh basketball nets costing no more than £25.00.
Proposed by Cllr Mr M Cassidy, seconded by Cllr Pears and approved unanimously.
5. Receive a report from the Clerk on matters pertaining to the Parish Council.
The Clerk had contacted Skinners regarding the meter space available on the Village Green. No response received as yet.
The Clerk informed the meeting that he would be on leave and unavailable on the following dates. 17-18 July 2021 (2 days), 24-26 July 2021 (3 days), 10-11 August 2021 (2 days) and 13-16 August 2021 (4 days).
6. Planning Applications.
21/0817/FUL - Removal of portable buildings and erection of a community pavilion - Land at Old School Lane Cranwell Sleaford Lincolnshire NG34 8DF. No comments or objections had been submitted don behalf of the Parish Council.
7. Receive reports from Councillors on their Areas of Responsibility.
Cllr Bayly had circulated his report via email.
Cllr Riley reported an ongoing issue with dogs off leads and fouling on the sports field. Dog Warden to be requested to attend the sports field at specific times.
Cllr Mr M Cassidy had circulated his report via email.
8. Consider the confidentiality of email communications between Councillors.
Action: The Council RESOLVED to approve the quote from Vision ITC to set up Council specific email addresses and domain (@cranwellpc.co.uk), £18.00 per name (Councillors and Clerk).
It was also agreed to set up a Cranwell Parish Council Email Subscription List using “Mailchimp” on the advice of Vision ITC, and while it is free in the early stages Council agreed to go to a maximum spend of £11 per month, if necessary, to be able to utilise more advanced features when necessary.
Proposed by Cllr Pears, seconded by Cllr Bayly and approved unanimously.
9. Consider the donation of an ornamental concrete garden Wishing Well for the Garden of Remembrance.
Action: The Council RESOLVED to accept the donation, subject to a suitable place in the Garden of Remembrance being agreed for with the Village Hall Management Committee.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
10. Consider the implications of, and possible arrangements for, there being no Chairman for the Village Hall Committee on 31 August 2021 following the resignation of the current Chairman.
Action: The Council RESOLVED that Cllr Pears advertise the Committee vacancies via the website.
Proposed by Cllr Pears, seconded by Cllr Mr T Batten and approved unanimously.
11. Update on Pavilion project.
The planning application had been submitted and was going through the planning process.
Update on Speed Indicator Devices and their installation.
There was still no indication from The Smart Group as to when the actual Speed Indicator Devices will be received.
12. Consider a way forward for the noticeboard refurbishment.
Action: The Council RESOLVED that as there had still been no response from Louis Burns more quotes would be requested.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
13. Meeting dates.
Confirm the date of the next meeting.
The next meeting was confirmed, subject to there being no changes to the COVID-19 restrictions as being Monday 9 August 2021 in Cranwell Village Hall at 7:00 pm.
14. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
a. Current Clerk’s annual appraisal.
b. Update on applications for the post of Parish Clerk and possible arrangements if an appointment is not made.
Action: The Council RESOLVED to go into closed session.
Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.
This part of the meeting closed at 8:30 pm.
Members of the press and pubic left the meeting at 8.30 p.m.
The meeting continued in the absence of press and public at 8:30 pm.
The Clerk left the meeting at 8:31 pm.
The Chairman closed the meeting at 8:55 pm.