September 2021 Minutes
Cranwell, Brauncewell and Byard’s Leap Parish Council
Minutes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 13 September 2021 at 7:00 pm.
Participating: Chairman: Cllr Mr T R Batten
Councillors: Cllr Mrs C Batten, Cllr M Bayly, Cllr Mrs M Cassidy, Cllr Mr M A Cassidy,
Cllr Chapman, Cllr Mr M Pears, Cllr M Collier
In attendance: D/Cllr Jim Clark and D/Cllr Steve Clegg
Mrs Kirsty Elson, Clerk to the Parish Council
4 members of the public were in attendance.
At 7:00 pm everybody was welcomed to the meeting and the members of the public were invited to address the meeting.
Public speaking: A member of the public queried where the 30 petitions for the public rights of way were, as LCC say they do not have them. The parish council will investigate into this matter further.
The Chairman invited the MOP to address the Council.
D/Cllr Steve Clegg: Discussed the new bin tickets. The district council are placing tickets on bins highlighting what should not be in a particular bin. The parish council were concerned about this, as some elderly/vulnerable residents bins were not being emptied due to putting the wrong items in a bin. The parish council will find out resident’s opinions and discuss this further.
The Chairman declared the ordinary September meeting open at 7:15 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
All Councillors present.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr M Pears declared and interest in item 4.b as he has submitted some councillor expenses.
3. Notes of the ordinary meeting held on Monday 9 August 2021, of Cranwell, Brauncewell and Byard's Leap Parish Council to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting held on Monday 9 August 2021, of Cranwell, Brauncewell and Byard's Leap Parish Council, as Minutes.
Proposed by Cllr M Collier, seconded by Cllr C Batten and approved unanimously.
4. Financial Matters
a. Approve the payments made since the last meeting.
Came and Company Council Insurance EB-0707 £ 2620.49
HMRC(Clerk’s PAYE/NI) EB-0709 £ 299.60
Mr A E Findlay (Clerk Salary) EB-0710 £ 450.24
Mr A E Findlay (Clerk expenses) EB-0711 £ 68.98
Mrs K A Elson (Clerk Salary) EB-0712 £ 194.70
Mrs K A Elson (Clerk Expenses) EB-0712 £ 17.50
. Total : £ 3651.51
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr M Pears, seconded by Cllr M Cassidy and approved unanimously
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-064) £ 132.00
Streetwise Environmental Trading Ltd (Inv-51604) £ 479.88
John Scotney Turf Management Inv x 2 £ 240.00
Cllr M Pears (Parish emails and printing) £ 25.34
PKF Littlejohn LLP, Limited assurance review (Inv-SB20211867) £ 360.00
BT Business Payment Services Ltd DD £ 74.28
Anglian Water (Acct*****5216 – Old School) DD £ 20.00
Royal British Legion CD 7531 (wreath) £ 50.00
Total: £ 1381.50
The Clerk pointed out that the BT Direct debit has been inputted twice to the payments list. This was removed.
A councillor noted that the Warden and Security Services report was sent to the council the day before the meeting. This was not enough time for councillors to review before the meeting. It was concluded that the Clerk would write to the Warden, to request that the Warden report is received by the Parish Council 10 days before an ordinary meeting.
Action: The Council RESOLVED to approve the payments of invoices etc. as listed on the Payments to be Authorised sheet.
Proposed by Cllr M Bayly, seconded by Cllr M Cassidy and approved unanimously / by a vote of 7 for, 0 against and 1 abstention.
c. Approve the bank reconciliation from the previous month (June).
The Chairman requested for the council reserves to be on future bank reconciliations
Action: The Council RESOLVED to approve the bank reconciliation from the previous month.
Proposed by Cllr M Pears, seconded by Cllr M Collier and approved unanimously.
d. Approve the addition of the new Clerk to the Parish Council, Kirsty Elson to the banking mandate.
Action: The Council RESOLVED to approve the addition of the new Clerk to the Parish Council, Kirsty Elson, to the banking mandate.
Proposed by Cllr M Collier, seconded by Cllr C Battem and approved unanimously.
e. Consider the Grant application from the Parish Church of St. Andrew for tree works required in the Churchyard.
The following points were discussed by councillors:
• Due to the entire council being co-opted in and not voted the legality of offering another grant for tree works was questioned.
• A councillor was of the opinion that the Parish Council should support the Church as it is the PC’s responsibility to support the community.
• As this was a known survey, should the Church committee not have forecasted costs and therefore reserved a budget for it?
• Impact of Covid.
After discussing the points the Chair asked for a vote:
Does the Parish Council want to give the full grant for the Tree Project?
4 for, 4 against. Chairs casting vote: Against, as the Church has more funds than the Parish Council do.
The Chair then proposed to accept the grant application and donate a sum of £150.
Action: The Council RESOLVED to approve the grant application from the Parish Church of St.Andrews and donate a sum of £150.
Proposed by Cllr M Bayly, seconded by Cllr S Chapman and approved unanimously.
f. Consider the quotes for the removal of the undergrowth and some tree work at the far end of the sports field.
Action: The Council RESOLVED to approve the quote from J W Clerk Tree and Garden Services, to carry out the works at the far end of the sports field.
Proposed by Cllr M Cassidy, seconded by Cllr M Collier and approved unanimously.
g. Consider quotes to install a new CCTV system to cover the play area, tennis court, both car parks and social club areas, with provision for cameras to cover the new pavilion, at a later date.
The Social Club and Village Hall Committee will donate £250 each, making the total donations towards the CCTV £500.
The Chair had investigated into various options and presented the best options to the council. The Total costs for the CCTV system for the Parish Council are £2037.02 - £500 (donations) = £1537.02
Action: The Council RESOLVED to approve the quote from CCTVTEK, Amazon and Comms Express(varying components from three vendors) to carry out the installation of a new CCTV system.
Proposed by Cllr T Batten , seconded by Cllr M Pears and approved unanimously.
5. Receive a report from the Clerk on matters pertaining to the Parish Council.
a. Clerk has contacted SSE to ask for installation of the ARM meter on the 22nd October. SSE have updated their records and now awaiting the meter operator to contact and confirm the date.
b. Clerk has sent a letter on 10th September to NKDC requesting renewal of the Litter Picking grant.
6. Planning Applications.
Approved:
21/1072/FUL Proposed Change of use of log cabin in domestic garden to beauty salon - 5 Baghdad Road, Cranwell, Sleaford, Lincolnshire, NG34 8HJ. No objections by the Council.
Determined:
21/1336/TPO T1 Ash – rebalance the crown broadly inline with annotated photographic evidence provided, remove deadwood; T2 Cedar – clear BT cable by 0.5m. – 19 College Road, Cranwell, Sleaford, Lincolnshire, NG 34 8DL.
7. Receive reports from Councillors on their Areas of Responsibility.
Cllr Cassidy had circulated his report via email. The following issues were highlighted:
Byards Leap
Centre pole Light on traffic island A17 not lit. Reported to LCC
B1429 Onwards
Traffic Island at Junction off B1429 and A17 Bollard knocked over. Reported.
All Street Lights work except No. 64.
Some degradation to footpath in front of college and small pot hole (College side)
Metal plate over the hole in the layby adjacent to ACSC remains loose.
VILLAGE GREEN
Street light LCC1A, (Yellow Lettering) Reported as being obscured by branches.
CAR PARK/PLAY AREA ETC
Broken fence by the bottle bank remains unrepaired – Clerk to contact local contractor to repair.
The Car park hedge and the hedge by the far end porta cabin remain uncut.
The gap where the wooden pole was in the playing field remains as the replacement pole is not yet forthcoming. Hole has been filled with soil as a safety measure.
The skier unit remains unrepaired, Caloo in correspondence with P.C
Two trees by the play area with dead branches etc, have been reported to NKDC, awaiting response.
Street light No. 64 still missing, no action from LCC, or RAF.
Cllr Bayly had circulated his report by email. The following was reported:
Green Lane and the walking paths - no major issues.
Cllr Pears reported the following:
Website:
Statistics for August 2021: 706 user accesses, average 22 per day, up 8% on July.
3,101 pages viewed, 100 per day, up 40% on July.
The numbers are still rising every month.
In the league table of 314 parish websites, we are now 6th most accessed, down from 3rd last month.
Mailchimp subscription database.
The PC now have 66 subscribers. The newsletter is ready to send (hopefully this week). There will be newsletters and newsflashes (single urgent items). Payment needs to be transferred from Cllr Pears to the parish council.
Emails (IONOS):
Still working as required. All remaining councillors need to subscribe to the archiving. Monthly payment also needs to be transferred to the parish council.
8. Update on Speed Indicator Devices and their installation.
The locations for the SID poles have been agreed with Lincoln County Council. Additional 30mph signs can be put anywhere, 8 signs have been received, 3 will be placed around RAF Cranwell and 5 around Cranwell village. A working party needs to be organised to put the signs up.
The mountings for the SIDs have been received, no information about the delivery of the cameras. Cllr Pears to chase up.
Cllr Pears had negotiated the quote for the erection of the SID poles down from £1638 to £800, he would try and negotiate further to £600 to keep within the council’s budget for the project.
9. Consider the Risk Assessment for volunteer Litter Pickers.
It was concluded that the parish council are facilitating the litter picking not running it, so a risk assessment is not needed at this time. The draft risk assessment to be filed for possible future use.
10. Update on Litter picking volunteers and who will oversee/co-ordinate them.
Cllr Bayly will continue to oversee/co-ordinate the litter picking volunteers.
11. To consider a new BT contract for the village hall Wifi.
More investigation into quotes needed, therefore this will be put forward to next month’s agenda.
12. To confirm the date of the next meeting.
The next meeting was confirmed, subject to there being no changes to the COVID-19 restrictions as being Monday 11 October 2021 in Cranwell Village Hall, starting at 7:00 pm.
The Chairman closed the meeting at 8:37 pm.