March 2022 Minutes
Cranwell, Brauncewell and Byard’s Leap Parish Council
Minutes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell Village, NG34 8DF on Monday 14 March 2022 at 7:00 pm.
Participating: Chairman: Cllr Mr T Batten
Councillors: Cllr Mr M Pears, Cllr Mr M Cassidy, Cllr Mrs M Cassidy, Mrs C Batten, Cllr Mr M Collier.
Also in attendance: District Councillor Jim Clarke.
Mrs Kirsty Elson, Clerk to the Parish Council
There was one Member of the public in attendance.
The member of the public addressed the council and stated that she is the chair of the Cranwell Footpath Working Group. It was reported that a footpath modification order for a footpath from the north end of footpath 4 to the south end of footpath 12 had been completed and sent to Lincolnshire County Council. A service of notice of application for a modification order had also been sent to Dyson Farming. All documents associated with the footpath modification order had been backed up and a detailed audit trail had been made. The member of the public thanked the clerk for her work in this process.
The Chair invited Cllr Jim Clarke to address the meeting: He reported that the current ward for NKDC elections – Cranwell and Ashby de La Launde, will change to Cranwell with Leasingham for the next election, this new ward will have a population of 4362.
The Chairman thanked District Councillor Clarke.
The Chairman declared the ordinary March meeting open at 7:14 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
No absences.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Councillor Michael Cassidy declared an interest in item 5.b as he is claiming expenses.
Councillor Maureen Cassidy declared an interest in item 5.b as Councillor Michael Cassidy’s spouse.
Councillor Mike Pears declared an interest on item 5.b as he is claiming expenses.
3. Notes of the ordinary meeting of the Parish Council held on Monday 14th February 2022, to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting held on Monday 14th February 2022, of Cranwell, Brauncewell and Byard's Leap Parish Council, as Minutes.
Proposed by Cllr Mike Pears, seconded by Cllr Michael Cassidy and approved unanimously.
4. Notes of the Extraordinary meeting of the Parish Council held on Friday 18th February 2022 to be approved as minutes.
Action: The council RESOLVED to approve the notes of the extraordinary meeting held on Friday 18th February 2022, of Cranwell, Brauncewell and Byard’s Leap Parish Council, as Minutes.
Proposed by Cllr Carole Batten, seconded by Cllr Maureen Cassidy and approved unanimously.
The Chair closed the meeting at 7.17pm to allow a member of the public to hand an envelope to the clerk.
The Chair re-opened the meeting at 7.18pm.
5. Financial Matters
a. Approve the payments made since the last meeting.
Payments approved at previous meeting £ 2,078.99
Amazon (Defib cabinet lights) Online £ 19.99
Wonderwall – PC Church Noticeboard Online £ 296.40
HSBC – Fee for maintaining Pav Fund Acc DD £ 5.00
Kirsty Elson Clerks Salary (mth 11) EB-0761 £ 674.96
Kirsty Elson Clerks Expenses (Mth 11) EB-0761 £ 47.81
British Telecom DD £ 4.80
Correction(JanReport) Mailchimp DD increased to £15.21 £ 1.90
Total: £ 3,129.85
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Michael Cassidy, seconded by Cllr Mark Collier and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
P.Collishaw Mowers and Mobility EB-0762 £ 245.02
John Scotney Turf Management EB-0763 £ 158.87
FWP Jackie Mills – Printing (600 sheets) EB-0764 £ 8.40
Warden and Security Services EB-0765 £ 132.00
LMDTechnical Ltd (Inv 00479) Xmas lights and Old School EB-0766 £ 300.00
Village Hall Management Committee (Inv 1076) EB-0767 £ 56.00
Streetwise Environmental Trading Ltd (Inv 52039) EB-0768 £ 479.88
JAS Property Maintenance – Old School decorating EB-0769 £ 565.00
Cllr Michael Cassidy (Feb Expenses) Chq1903 £ 76.35
Cllr Mike Pears (Feb Expenses) EB-0770 £ 32.49
IONOS – Mail Basic 25 DD £ 1.20
IONOS – Email Archiving DD £ 3.00
Mailchimp DD £ 15.21
Anglain Water (Acct*****5216 – Old School) DD £ 20.00
Total: £ 2,093.42
Action: The Council RESOLVED to approve the payments of invoices etc. Proposed by Cllr Carole Batten, seconded by Cllr Mark Collier and approved by a vote of 3 for, 0 against and 3 abstentions.
c. Approve the bank reconciliation from the previous month (February).
Action: The Council RESOLVED to approve the bank reconciliation from the previous month.
Proposed by Cllr Mike Pears, seconded by Cllr Mark Collier and approved unanimously.
d. To consider the quotes from ESP, Playdale and Sovereign for the installation of new playground equipment in the new financial year.
Action: The Council RESOLVED to approve the quote from ESP playground for the installation of new playground equipment.
Proposed by Cllr Maureen Cassidy, seconded by Cllr Michael Cassidy and approved unanimously.
e. To consider the three quotes for electrical repair work, for the Old School building.
Action: The Council RESOLVED to approve the quote from LMDTechnical Ltd for the electrical repair work for the Old School Building.
Proposed by Cllr Maureen Cassidy, seconded by Cllr Mike Pears and approved unanimously.
f. To approve the expenditure of up to £30 for new tree shelters/stakes for young saplings around the Parish.
Action: The Council RESOLVED to approve the expenditure of up to £30 for new tree shelters/stakes for young saplings around the parish.
Proposed by Cllr Mike Pears, seconded by Cllr Maureen Cassidy and approved unanimously.
6. Receive a report from the Clerk on matters pertaining to the Parish Council.
a. Wave DD mandate has been completed and sent.
b. Streetwise waste transfer note has been signed and sent.
c. Playground inspections by Wicksteed are now set up for the coming year, 3 unaccompanied and 1 accompanied.
d. All forms for the footpath modification order for a public footpath from the North end of footpath 4 to the South end of footpath 12 have been completed and posted.
e. Form C, certificate of service of notice was posted to Dyson Farming on 2nd March 2022.
f. Forms A, B and 60 user evidence forms were posted to LCC on 7th March 2022.
g. There is an issue with the Old School Romper Room staff toilet, it is currently not in use. Plumber should have been to fix it over the weekend.
h. The Brauncewell Defibrillator cabinet had become very difficult to open. Andrew Deptford inspected the defib, reported it to the manufacturer, this has now been fixed.
i. All three defibrillators are now registered on the circuit website.
j. The forms to apply for a loan have been received from LALC.
7. Planning Applications Received:
21/1966/HOUS – Notification of amendment – Change of application description from 15m to 9m domestic wind turbine installation – Old School Cottage, Lincoln Road Brauncewell. No objections by the council.
8. To review the current internal auditor and consider who to appoint as internal auditor for the 2021/2022 internal audit.
Action: The Council RESOLVED to approve to request an internal auditor from LALC.
Proposed by Cllr Trevor Batten, seconded by Cllr Michael Cassidy and approved unanimously.
9. To review the current situation with use of the Parish defibrillators.
The councillors discussed the process that you must go through to use the defibrillators. It was concluded that the picture instructions on the defibrillators may appear confusing to someone who may be in an alarmed state as they try to access a defibrillator for use on a family member/friend as advised by the ambulance service/999. Therefore, the parish council decided that they will place written clear instructions on each defibrillator to say how to gain access when needed.
10. To consider withdrawing from the mobile SID scheme shared with Rauceby and Ruskington.
The Chairman proposed. that now the Parish Council have our own SIDs we don’t need to be in the group anymore. If the group SID needs repairing then we should contribute our 1/3 of repair costs for the last time, as we have had use of the group SID since October.
Action: The council RESOLVED to withdraw from the mobile SID scheme but will contribute to 1/3 of the repair costs for the last time if needed. Proposed by Cllr Trevor Batten, seconded by Cllr Mark Collier and approved unanimously.
11. To consider the renewal of the current dog warden and the quote given by Aurora and decide which to approve for the next 12 months.
Cllr Mike Pears reported that he had not received any correspondence from Aurora.
Action: The council RESOLVED not to renew the existing contract and not to employ a dog warden for the next financial year. Proposed by Cllr Mike Pears, seconded by Cllr Mark Collier with a vote of 4 for, 1 against and 1 abstention.
12. To consider writing to the supplier of the SIDs, who has not replaced the faulty equipment supplied despite Cllr Pears requests.
Cllr Pears stated that he believed that a solution may be on its way and to put this consideration forward to the next meeting if the faulty equipment is not resolved.
13. Update on the plan for the community pavilion following the latest meeting of the sub-committee.
Action: The council RESOLVED to submit the plans discussed in the sub-committee to NKDC for approval. Proposed by Cllr Trevor Batten, seconded by Cllr Michael Cassidy and approved unanimously.
14. Update on the agreed plan to install a CCTV system around the village hall area.
The Chairman stated that the CCTV equipment will be purchased and installed by Easter.
15. Update on the speed watch scheme.
Cllr Mike Pears stated that the RAF are currently looking for the speed guns, so we will have to wait until we can proceed any further with the scheme. The Chairman proposed that in the meantime Cllr Mike Pears could get a quote for high vis vests and a quote for a speed gun and present it to the next meeting.
16. Receive reports from Councillors on their areas of responsibility.
Cllr Trevor Batten - reported that 45 conifers have been planted alongside the back of the playing field by the footpath. This has been reported to the NKDC highways officer and they are investigating into what can be done.
Cllr Carole Batten - reported a pothole on the corner of the main road (Sleaford Road). NKDC lamp No 8 is not working, both have been reported to fix my street. Litter (a hose, railway sleeper and other litter) were also found on the footpath from Willow Lane.
Cllr Michael Cassidy.
Byard’s Leap.
The B6403 has been resurfaced coming out of Ancaster. Potholes along the road before the Caythorpe turn have not been attended to.
A17 Near B6403 and B1429
Some potholes have been filled; however several adjacent potholes remain.
The bollards on the island A17/B1429 remain and need further investigation.
The defibrillator at Byard’s Leap has been fitted with new battery/pads/interior light and now has its what3words location on the front of the cabinet.
B1429
The owners of the layby and two lights near the OASC/ Lighter than Air road are still unknown.
Willow Lane, Cranwell.
Last years repairs to the potholes are breaking up, but do not meet the required depth for re-repairing.
Play Area.
Two trees near the play area still have ivy on, NKDC have looked at this many weeks ago.
The nets for netball need reattaching to the hoops.
Net on the far tennis court may need repairing, currently sometimes slackens.
Many of the small saplings planted last spring need re-staking.
The dog waste bin located near the corner of the play area is rusting. Safe at present but will need replacing in the near future.
Cllr Mike Pears.
Area of responsibility.
The street sign for De Gaunt Drive has been replaced with a new one.
Website
There have been approximately 1000 visits and 3,500 page views. Still 3rd in the county viewing charts.
Noticeboard
The replacement noticeboard was delivered on Thursday. Ready for installation.
Speed Indication Devices (SIDs)
We now have 200,000 vehicles recorded passing the devices. The traffic flow is approximately 45,000 vehicles per week going in all directions, an average of over 6,000 vehicles per day. The statistics are now settling down into a pattern which to Cllr Mike Pears is very worrying. The speed being recorded is the one immediately before the vehicle passes the device when the display turns off, so it shows the effect of any reduction in speed caused by the driver reacting to the first flash of “slow down”. Statistics are:
48% of all vehicles in both directions are travelling at over 30mph
9% of vehicles are travelling at over 40mph.
Cllr Mike Pears thinks that the most significant statistics is for vehicles travelling at over 35mph, which allows for the police 10% variance – these figures are 23% across all areas which means that 75% of all drivers would probably be prosecuted.
Sleaford Road entry to the speed limit statistics – there are 65% going over 30mph – with 42 vehicles recorded there at over 70mph.
Information about the malfunctioning SID equipment.
Cllr Mike Pears has fixed one of the battery holders and one of the battery chargers. The SID at the RAF end of the village is working well but the display has a line of lights missing. Cllr Mike Pears is still talking to the supplier to get the damaged display unit replaced and he is hopeful that something will happen very soon. The Sleaford Road unit had stopped working, after some work on the device Cllr Mike Pears has now go the device working again. Cllr Mike Pears reported that after some research he has found that it is good practice to occasionally have the SIDs inoperative for a week or two so drivers don’t get used to them.
17. Confirm the date of the next meeting.
The clerk confirmed that the date of the next meeting will be Monday 11th April 2022.
18. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
To consider the co-option application (if received) to fill the current Council vacancy.
The Chairman stated that there have been no interested candidates to co-opt. Therefore the Parish council did not resolve to go into closed session.
The Chairman closed the meeting at 8.38pm.