April 2019 Minutes
Minutes of an ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall Committee Room, Old School Lane, Cranwell, on Monday 8 April 2019.
Present: Chairman: Mrs H J Morris Councillors: Mr M A Cassidy, Mrs Z Cox, Mr N McGill and Mrs A Riley
In attendance: Mr Eddie Findlay, Clerk to the Parish Council
1 member of the public were in attendance.
At 7:00 pm everybody was welcomed to the meeting and the members of the public were invited to address the meeting.
Public speaking: The MOP was disappointed that the Cty Cllr was again absent as he wished to enquire what, if anything, was known about the possible closure of the B1429 through RAFC Cranwell, as mentioned by a Station representative at the recent Annual Parish Meeting. The Clerk would contact the Cty Cllr directly via email. In his role of Chairman of the Village Hall Management Committee he tried to clarify the matter of the boiler repair in the toilet area. The Clerk was again to hasten a response from Lincolnshire Association of Local Councils. The Clerk would also write to the Society of Local Council Clerks for guidance.
Cty Cllr Storer was again absent and no written report was submitted.
D/Cllr Clegg was unable to attend but had telephoned the Chairman to say he had nothing further to add from what he had talked about at the Annual Parish Meeting.
D/Cllr Gray was again absent and again no written report was submitted.
The Chairman declared the meeting open at 7:30 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Harper was unable to attend and her reasons were made known to the Council.
Action: The Council RESOLVED to approve Cllr Harper’s reasons for absence.
Proposed by Cllr Riley, seconded by Cllr McGill and approved unanimously.
Cllr Tyler’s absence was noted.
2.To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests. Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
None were declared at this time.
3.Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 11 March 2019 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council, held at Cranwell Village Hall on Monday 11 March 2019 as Minutes.
Proposed by Cllr McGill, seconded by Cllr Cox and approved by a vote of 4 for and 1 abstention.
The Chairman signed the Minutes.
4.Financial Matters.
a. Receive a report on payments made between meetings.
DGM Grounds & Forest (hedge by portacabin) EB-0434 £ 60.00
Clerk salary, HMRC (PAYE/NI) and expenses EB-0435/36/37 £ 704.76
The Utility Warehouse (Old School electric) EB-0438 £ 298.82
Totals £ 1,063.58
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr McGill, seconded by Cllr Cassidy and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-035) EB-0439 £ 142.00
NKDC (Non-Domestic rates for Old School building) EB-0440 £ 74.59
Village Hall Management Committee (Hall rent for meetings) EB-0441 £ 120.00
John Scotney Turf Management (Inv x 4) EB-0442 £ 512.50
Shaun McCarthy (Fuse boards x 3 replaced) Chq. 1872 £ 1,560.00
Anglian Water (Acct **5216 – Playing Field l) DD £ 47.00
Anglian Water (Acct **5216 - Old School) DD £ 24.50
BT Business Broadband DD £ 65.04
Eon DD £ 74.00
Totals £ 2,619.63
Action: The Council RESOLVED to approve the payments listed above.
Proposed by Cllr Cox, seconded by Cllr Riley and approved unanimously.
c. Approve the bank reconciliation from the month.
Action: The Council RESOLVED to approve the bank reconciliation for March 2019.
Proposed by Cllr Cassidy, seconded by Cllr McGill and approved unanimously.
d. Consider the purchase and installation cost of a new defibrillator and cabinet, to be located at Byard’s Leap Lodge.
Action: The Council deferred this item to the next meeting.
e. Audit – confirm acknowledgement of Section 1, the Annual Governance Statements in relation to the Annual Governance and Accountability Return 2018/19 Part 3, page 4 only.
Action: The Chairman read out the 9 Annual Governance Statements and all Councillors verbally affirmed their agreement as YES to all statements.
Proposed by Cllr McGill, seconded by Cllr Cox and approved unanimously.
f. Consider the Grant Applications received;
i) St. Andrew’s Church Cranwell ii) LIVES.
Action: The Council RESOLVED to approve the following grant awards; i) St. Andrew’s Church Cranwell = £150.00 ii) LIVES = £500.00 Proposed by Cllr Riley, seconded by Cllr Cassidy and approved unanimously.
5.Planning Applications.
a. 19/0063/FUL – Installation of new AHU and compound externally and new ductwork to provide heating, cooling and ventilation to Whittle Hall auditorium at Whittle Hall RAF Cranwell, Cranwell Avenue Cranwell Sleaford Lincolnshire NG34 8GR. No objections submitted by the Parish Council. Approved by NKDC 8 April 2019.
b. 19/0064/LBC – Installation of new AHU and compound externally and new ductwork to provide heating, cooling and ventilation to Whittle Hall auditorium at Whittle Hall RAF Cranwell, Cranwell Avenue Cranwell Sleaford Lincolnshire NG34 8GR. No objections submitted by the Parish Council. Approved by NKDC 8 April 2019.
c. 19/0330/FUL – Erection of Sir Trenchard Statue – RAF College Cranwell, Cranwell Avenue Cranwell Sleaford Lincolnshire NG34 8GR d. 19/0331/LBC – Erection of Sir Trenchard Statue – RAF College Cranwell, Cranwell Avenue Cranwell Sleaford Lincolnshire NG34 8GR
6. Receive reports from the Clerk in relation to Council matters.
• Notice of Elections had been received and were displayed in the Notice Board, on Facebook and the website.
• DGM Grounds and Forest had informed the Council that they had now ceased trading. There was still one year left on the 3 year contract and they had recommended an individual to take over the final year. The matter was to be placed on the next agenda.
7.Receive reports from Councillor’s relating to responsibilities and outstanding tasks.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Cllr McGill reiterated that the concrete slab near one of the benches on the ‘railway mile’ was still there. The Clerk informed the meeting that the Groundsman, was slowly breaking it up and disposing of it piece by piece but it should all be removed in the next few weeks.
Cllr Cassidy asked that the purchase of new basketball nets be placed on the next agenda. It was asked that the Clerk write to the Social Club in regard to the poor condition of the current smoking shelter. The grass had not been cut recently and the areas around the exercise equipment had not been strimmed. One of the rails at the bus shelter at the top of Cranwell Avenue had some movement but was not a risk at present. Cllr Morris would bring the key list to the next meeting for updating. Likewise, following the election, Councillors areas of responsibility would be updated. The sodium lights at Bowling green corner had still not been repaired. The problem was finding an electrician with the correct equipment for working at such height to carry out the work. The Bowling Club has not been scarified this spring due to Chairman’s sudden death. The Portacabin has not been painted inside this year either. Until such time as the green can be prepared, no games can be played.
8.General Correspondence.
Nothing to report.
9.Consider the notification of the Parish Council naming convention as determined by NKDC.
There is no evidence as to the correct way the Parish Council wished for the extended Parish to be named. It was remembered by the older Councillors that Cranwell, Brauncewell and Byard's Leap Parish Council was approved early 2011. Correspondence between the Parish Council and NKDC after this time would indicate that that was accepted however the 2019 election documents has the name as Cranwell, Byard's Leap and Brauncewell Parish Council. Due to the pending District and Parish Council elections, this matter was deferred until after 2 May 2019.
10. Consider the lease with the Cranwell Village Hall Management Committee/Social Club with regard to replacing the small boiler, situated in the Disabled toilet, providing heating for all the toilets.
No clarification had been received from LALC, this matter was deferred until the next meeting.
11.Consider the cleaning of the white facia to the Village Hall.
Councillors would seek quotes for the next meeting.
12.Meeting dates.
a. Confirm the date, and location, of the next meetings. The next meeting will be the held in the Village Hall, on Monday 13 May 2019, which will be Annual Meeting of the Parish Council, following the local Council elections on Thursday 2 May 2019.
The Chairman closed the meeting at 8:15 pm.