June 2019 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell, on Monday 10 June 2019.
Present: Chairman: Mrs H J Morris Councillors: Mr M A Cassidy, Mrs Z Cox, Mrs C Harper and Mrs A B Tyler
In attendance: Mr Eddie Findlay, Clerk to the Parish Council
Also in attendance: D/Cllr J Clarke and D/Cllr S Clegg
6 members of the public were in attendance.
At 7:00 pm the Chairman welcomed everybody to the meeting and the members of the public were invited to address the meeting.
Public speaking:
A number of the members of the public present wished to voice their concerns over the growing number of instances of Police and Ambulances being repeatedly called to attend a property in Crane Close. The properties are NKDC bungalows and the District Councillors were aware of the issues and the issue was now being dealt with as a serious Police matter so were unable to comment further. They would continue to monitor the situation.
Cty Cllr Storer: Was again not present and no report had been submitted.
D/Cllr Clarke: A brief report on his continued period of training, as required to fulfil his office of District Councillor.
D/Cllr Clegg: At a recent NKDC planning meeting, he spoke on behalf of a number of residents and the Parish Council in support of planning application 19/1517/FUL, Manor Farm. The application was approved unanimously. The Chairman thanked him for speaking on their behalf. Following on from concerns raised at the Annual parish Meeting, he wished to arrange a site meeting at the ‘nature’ area between Cherry Tree Crescent and the perimeter fence of RAF College Cranwell. At the APM, RAF College Cranwell representative, Wing Commander Mann, informed the meeting that a tree check would be carried out but he wished to ensure everybody was aware of the concerns. A meeting could then be arranged with a representative from RAF College Cranwell. The Central Lincolnshire Local Plan was now set for review. Consultations are running for six weeks from Thursday 6 June 2019 to 23:59 on Thursday 18 July 2019.
D/Cllr Clarke and D/Cllr Clegg left the meeting at 7:20 pm.
The Chairman declared the meeting open at 7:20 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
All Parish Councillors were present.
2. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests. Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
None declared at this time.
3. Notes of the Annual Meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 13 May 2019 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the Annual Meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 13 May 2019 as Minutes. Proposed by Cllr Harper, seconded by Cllr Cox and approved unanimously.
The Chairman signed the Minutes.
4.Financial Matters.
a. Receive a report on payments made between meetings.
Panda Anti-virus (Inv AKD-73671132922) EB-0453 £ 56.98
Clerk salary, HMRC (PAYE/NI) and expenses EB-0454/55/56 £ 700.62
Cartridge Save Online £ 121.00
Totals £ 878.60
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-037) EB-0457 £ 132.00
GutterPro (Village Hall soffits/fascias Inv 848) EB-0458 £ 320.00
Steve's Services (Inv-000026) EB-0459 £ 21.29
Denise Gascoyne (Inv 30/05/2019 - Internal Audit) EB-0460 £ 100.00
Rick Webster Grounds Maintenance Ltd (inv 144/19 EB-0461 £ 780.96
John Scotney Turf Management (Inv x 3) EB-0462 £ 218.12
Andrew Deptford (Defibrillator Inv 12348) EB-0463 £ 1,758.00
Anglian Water (Acct **7216 – Playing Field) DD £ 47.00
Anglian Water (Acct **5216 - Old School) DD £ 24.50
BT Business Broadband DD £ 65.04
Totals £ 3,466.91
Action: The Council RESOLVED to approve the payments listed above.
Proposed by Cllr Tyler, seconded by Cllr Cox and approved unanimously.
c. Approve the bank reconciliation from the month.
Action: The Council RESOLVED to approve the bank reconciliation for May 2019.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
d. Consider the purchase of replacement gates and post at the Bowling Green entrance.
Action: The Council RESOLVED to defer the item to next month as no quotes had been received. Proposed by Cllr Cox, seconded by Cllr Tyler and approved unanimously.
e. Consider the cost to replace either; i. just the basketball net ii. the basketball nets and hoops iii. complete backboards, basketball nets and hoops.
Action: The Council RESOLVED to approve the replacement of just the hoops. The broken advertising insert was to be removed.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
f. Review the Internal Audit Report.
The Chairman read out the Internal Audit report, which confirmed that the books are in excellent order and all control objectives have been achieved throughout the financial year, to a standard that meets the need of the Parish Council. On behalf of the Council, the Chairman thanked the Clerk for his hard work in this area.
5.Planning Applications.
a. 19/1517/FUL – Redevelopment of former farm yard with the erection of 17 no. dwellings, the conversion of 2 no. barns to create 4 dwellings (21 no. dwellings in total), the erection of 2no. retail/business units and formation of public open space area – Manor Farm College Road Cranwell Sleaford Lincolnshire
b. 19/0610/HOUS – Erection of a two storey rear extension (re-submission of 18/0685/HOUS) – 5 Eastview Close Cranwell Sleaford Lincolnshire NG34 8FR. As per the previous application, the Parish Council RESOLVED to approve that they had no comments, or objections to the application. Proposed by Cllr Morris, seconded by Cllr Harper and approved unanimously.
6. Receive reports from the Clerk in relation to Council matters.
• Defibrillator has been received. Clerk will speak to Byard’s Leap Lodge to discuss installation.
• Memorial bench received for Village Green. Contractor awaiting instructions to install.
• Cranwell Junior Football Club had repaired the mobile goals, replacing the wheels and missing nets.
7. Receive reports from Councillor’s relating to responsibilities and outstanding tasks.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Cllr Cox reported that the Social Club smoking shelter had had some repair work, so whilst it was in a safer condition, the structure would be monitored for any further deterioration.
Cllr Harper was concerned over the hedge near the bus stop at Crane Close. It was encroaching across the footway and causing some elderly residents to step into the road. The Clerk would contact NKDC for their attention.
Cllr Cassidy asked what progress had been made with regard to obtaining a hedge cutting contractor as the hedge between the bowling green and tennis courts was starting to appear beyond the bowling green fence line. A contractor had visited the site and the Clerk was awaiting a quote.
Cllr Morris again raised the matter that the sodium light, near the bowling green had still not been repaired. Sleafordian Electrical where again advertising but had yet to respond to a work request.
8.General Correspondence.
None.
9. Consider the Parish Council naming convention as determined by NKDC.
Action: The Council RESOLVED to approve that NKDC be approached to revert the name back to Cranwell, Brauncewell and Byard's Leap.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
10. Consider attendees for 3rd Annual Resilient Communities Conference, run by Lincolnshire County Council's Emergency Planning Service – Thursday 18 July 2019.
No Councillor wished to attend.
11. Consider attendees for LALC’s Conference and AGM 2019 – Tuesday 15th October 2019.
No Councillor wished to attend.
Action: The Council RESOLVED to approve that the Clerk represent the parish Council at the event. Proposed by Cllr Morris, seconded by Cllr Harper and approved unanimously.
12. Meeting dates.
Confirm the date, and location, of the next ordinary meeting. The next ordinary meeting was confirmed as Monday 8 July 2019, starting at 7:00pm.
The Chairman closed the meeting at 8:05 pm