2019-20 Parish Council Minutes of Meetings

December 2019 Minutes

Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell, on Monday 9 December 2019.Cranwell, Brauncewell and Byard’s Leap Parish Council

Present:

Chairman:

Mrs H J Morris

Councillors:

Mr M A Cassidy, Mrs Z Cox, Mrs C Harper, Mr M Pears and Mrs A Riley

In attendance:

Mr Eddie Findlay, Clerk to the Parish Council

Also in attendance:

D/Cllr J Clark

No members of the public were in attendance.

At 7:00 pm Cllr Morris welcomed everybody to the meeting and invited the members of the public to address the Councillors.

Cty Cllr Storer:  Absent again and no written report submitted.

D/Cllr Clarke:  Gave details on a conference he had recently attended, in relation to online scams.

D/Cllr Clegg:  Apologies sent due to feeling unwell.

D/Cllr Clarke left the meeting at 7:15 pm.

The meeting was declared open at 7:15 pm.

1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Tyler’s absence was noted.

2.To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011.  The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.

Cllr Cassidy declared an interest in minute reference: 130.b. page 42-2019, as he is a payment recipient.

3.Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 4 November 2019 to be approved as Minutes.
Action:  The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 4 November 2019 as Minutes.
Proposed by Cllr Harper, seconded by Cllr Cox and approved by a vote of 5 and 1 abstention.

The Chairman signed the Minutes.

4.Financial Matters.

  1. Receive a report on payments made between meetings.

Clerk salary – HMRC(PAYE/NI) and expenses  EB-0511,12 & 13     £   723.73

Amazon Market Place                         EB-0514, 0515 & 0516            £     62.42

                                                                                      Total                    £    786.15

 

Action:  The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Cox, seconded by Cllr Riley and approved unanimously.

 

b.Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.

Warden & Security Services (inv-043)                        EB-0517    £  132.00

Rick Webster – Grounds Maint Ltd – inv513/19      EB-0518    £  699.96

Rick Webster – Grounds Maint Ltd – inv513/19      EB-0518    £  580.00

Cllr M Cassidy (mileage and misc expenses)          Chq.1877   £    31.50

Anglian Water (Acct**7216-Playing Field)                  DD           £    47.00

Anglian Water (Acct**5216-Old School)                    DD            £    24.50

BT Business Broadband                                                DD             £    68.40

                                                                                           Total      £  1,583.36

 

 

Action:  The Council RESOLVED to approve the payments listed above.
Proposed by Cllr Riley, seconded by Cllr Harper and approved by a vote of 5 for and 1 abstention.

c.Approve the bank reconciliation from the previous month.

The Clerk reported that he had set up a new Fixed Term Deposit for £15,000.00 @ 0.72% till 6 March 2020, yielding £35.21 interest.
Action:  The Council RESOLVED to approve the bank reconciliation for the previous month.
Proposed by Cllr Morris, seconded by Cllr Harper and approved unanimously.

d.Consider the request from a donation from Lincolnshire Blood Bikes.

 

Action:  The Council RESOLVED to approve a donation, under s.137, of £500.00.
Proposed by Cllr Cassidy, seconded by Cllr Harper and approved unanimously.

e.Consider the cost to crown lift the walnut tree in the Village Hall car park, to a minimum of 3.5m and reduce the crown by 25%.

 

Action:  The Council RESOLVED to approve the quote from Mark Whitehead.
Proposed by Cllr Cox, seconded by Cllr Riley and approved unanimously.

f.Consider the request for a defibrillator to be purchased for installation at a suitable location in Brauncewell.

 

Action:  The Council RESOLVED to approve in principle, a sum of £1,700 for a defibrillator and cabinet, subject to agreement with a resident, on a suitable location, with public access and a possible covenant if on a residential property.  If the terms are met, then money will be re-allocated from other ring-fenced lines and repaid from the next budget.
Proposed by Cllr Cassidy, seconded by Cllr Harper and approved unanimously.

g.Consider entering into the Community Speed Watch Initiative with the purchase of a street light column mounted Speed Indicator Device.

 

Action:  The Council RESOLVED to agree to add a line in the next FY budget for £3,000.00 in minute ref: 130.j. page 42-2019.
Proposed by Cllr Morris, seconded by Cllr Cassidy and approved unanimously.

h.Consider whether to continue with the Parish Agreement Scheme with Lincolnshire County Council for Urban Highway Grass Cutting 2020/21.

 

Action:  The Council RESOLVED to continue with the Parish Agreement Scheme with Lincolnshire County Council for Urban Highway Grass Cutting 2020/21, for which LCC will pay the Parish Council £482.81.
Proposed by Cllr Harper, seconded by Cllr Cox and approved unanimously.

i.Consider the cost for the resurfacing of the Car Parks around the Village Hall and Social Club.

 

Action:  The Council RESOLVED to approve the quote from Vere, to resurface both car parks.  The work to be undertaken, March 2020, after the tree work (minute ref: 130.e. above) and ideally after the portacabins have been removed.
Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.

j.Consider and review the draft budget/precept requirements for FY 2020-2021.

 

Action:  The Council RESOLVED to approve the draft budget, but defer a final decision until after the contract tenders were received.
Proposed by Cllr Morris, seconded by Cllr Cassidy and approved unanimously.

 

5.Planning Applications.

  1. 19/1451/HOUS – Erection of single storey side and rear extension at 59 Edmunds Road Cranwell Sleaford Lincolnshire NG34 8EP.  Approved by NKDC 03-Dec-2019.
  2. 19/1447/HOUS – Demolition of existing lean-to extension and erection of a new single storey extension to the south and east facing elevation of the property at 107 College Road Cranwell Sleaford Lincolnshire NG34 8DN.  Nil objections received from Councillors.

6.Receive reports from the Clerk in relation to Council matters.

  • Martin Longland, Hedge Cutting contractor has partially trimmed the hedges but due to frosts his advice would be to wait until early next year to complete.Frost can cause severe, long-  lasting damage to the hedge however he will carry out the cut if directed.

NKDC invite for Chairman’s Charity Brains of North Kesteven Quiz on Friday 31 January 2020 in aid of Lincolnshire and Nottinghamshire Air Ambulance circulated to all Councillors.

7.Receive reports from Councillor’s relating to responsibilities and outstanding tasks.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Cllr Morris informed the meeting that Cranwell Community Sports Hub held an auction in aid of raising funds for LIVES and CCSH Pavilion on Saturday 23 November 2019.  She wished to thank Carole Harper for her enthusiasm and motivation to organise this successful event for LIVES and the Cranwell Community Sports Hub.  Not forgetting the following, Cllr Zoe Cox for dealing with all the finance, Auctioneers Cllr Cassidy, RAF representative Ed Turner and Andy from LIVES.

Cllr Harper asked that an item for a new dual use litter/dog waste bin be added to the next agenda.

8.General Correspondence.

  • A resident had written to complain about people leaving their wheeled bins outside their house, but within their boundary, or outside their boundary.The Clerk had asked the resident for clarification.

 

The Chairman wished to thank Cllr Michael Cassidy, Cllr Mike Pears and Cllr Carole Harper who gave up their ime to decorate and light up the Village Green Christmas Tree in the bitter cold weather.

 

 

9.Meeting dates.

Confirm the date, and location, of the next ordinary meeting.

The next ordinary meeting was confirmed as Monday 13 January 2020, starting at 7:00pm, in the Village Hall.  This will be to finalise the budget and subsequent Precept demand for 2020-2021.

The Chairman closed the meeting at 9:35 pm.