2019-20 Parish Council Minutes of Meetings

January 2020 Minutes

Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell, on Monday 13th January 2020.Cranwell, Brauncewell and Byard’s Leap Parish Council

Present:	Chairman:	Mrs H J Morris
Councillors:		Mr M A Cassidy, Mrs C Harper, Mr M Pears and Mrs A Riley
In attendance:		Mr Eddie Findlay, Clerk to the Parish Council
Also in attendance:		D/Cllr J Clarke and D/Cllr S Clegg

No members of the public were in attendance.

At 7:05 pm Cllr Morris welcomed everybody to the meeting.

Cty Cllr Storer: Absent again and no written report submitted.

D/Cllr Clarke and D/Cllr Clegg had sent apologies as they were attending another meeting first but hoped to arrive by 7:45 pm.

The meeting was declared open at 7:07 pm.

1.	To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40. Cllr Tyler was unable to attend and her reasons were made known to the Council. Action: The Council RESOLVED to approve Cllr Tyler’s reason for absence. Proposed by Cllr Harper, seconded by Cllr Riley and approved unanimously.
2.	To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests. Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member. None were declared at this time.
3.	Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 9 December 2019 to be approved as Minutes. Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 9 December 2019 as Minutes. Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously. The Chairman signed the Minutes.
4.	Financial Matters. Receive a report on payments made between meetings. Clerk salary, HMRC(PAYE/NI) and expenses £ 722.95 LEBBS donation £ 500.00 Total £1,222.95 The Clerk reported that due to an online banking ‘glitch’ his salary and the LEBBS donation had not been paid and had to be re-submitted after the end of December. Action: The Council RESOLVED to approve the payments made since the last meeting. Proposed by Cllr Cassidy, seconded by Cllr Harper and approved unanimousl Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet. Warden & Security Services(inv-044) EB-0524 £ 132.00 Wicksteed (play area inspection inv808909) EB-0525 £ 54.00 Streetwise Env (Grnd Maint inv 50040) EB-0526 £ 81.00 Steve’s Services(litter bin installation) EB-0527 £ 180.00 John Scotney Turf Mgtmt (inv x3) EB-0528 £ 429.62 SSE(Acct**359419-Old School) DD £ 112.22 Anglian Water(acct7216-Playing field) DD £ 47.00 Anglian Water(acct**5216-Old School) DD £ 24.50 B.T. Business Broadband DD £ 68.40 Total £1,128.74

Action: The Council RESOLVED to approve the payments listed above.
Proposed by Cllr Riley, seconded by Cllr Cassidy and approved unanimously.

c.Approve the bank reconciliation from the previous month.

As per minute ref: 4.a. page 1-2020, due to an online banking ‘glitch’ his salary and the LEBBS donation had not been paid and had to be re-submitted after the end of December.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.

d.Consider the quote for repair of the free standing SID machine.

Action: The Council RESOLVED to approve the costs, (split 3 ways) to repair the free standing SID.
Proposed by Cllr Harper, seconded by Cllr Riley and approved unanimously.

e.Consider the purchase of a Futuro dual use litter/dog waste bin for the “railway mile”.

The Clerk would approach the RAF to see if the red dog waste bin could be moved to a more prominent position to encourage its use by dog walkers.

Action: The Council RESOLVED to approve the cost to purchase and install a Futuro dual use litter/dog waste bin for the “railway mile”, with a limit of £600.00.
Proposed by Cllr Riley, seconded by Cllr Harper and approved unanimously.

f.Consider the quote for the replacement of the two car park lights/columns with LED.

Action: The Council RESOLVED to approve the quote from Matson Electrical of £1,320.00, with the work to be completed by 7 February 2020.
Proposed by Cllr Cassidy, seconded by Cllr Riley and approved unanimously.

D/Cllr Clarke and D/Cllr Clegg arrived at 7:40 pm. The Chairman proposed closing the meeting to allow the District Councillors to address the meeting. Seconded by Cllr Harper and approved unanimously.
D/Cllr Clegg informed the meeting of the consultation period now in place in relation to the proposed Boundary Commission Ward changes. The Clerk had circulated the email from the Boundary Commission so all Councillors were asked to consider the changes and makes any comments they felt necessary.
He also formally advised Council that NKDC would no longer be cutting certain verges they have cut previously on behalf of LCC. The Clerk had informed Members of this fact and was currently awaiting confirmation from LCC on the new square meterage and how much the Parish Council might receive if they agreed to include it in the Parish Agreement.

D/Cllr Clarke and D/Cllr Clegg left the meeting at 8:20 pm.

g.Consider the quotes for the ground’s maintenance contracts.

Action: The Council RESOLVED to accept the following;

Village Grass Cutting contract – D, being Streetwise Environmental
Verges Grass Cutting contract – D, being Streetwise Environmental
Groundsman Duties contract– C, being John Scotney Turf Management
Hedge Cutting contract – D, being Streetwise Environmental

Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.

h.To consider the contract for Warden and Security Services.

Action: The Council RESOLVED to approve a further 12-month contract.
Proposed by Cllr Morris, seconded by Cllr Riley and approved unanimously.

i.Consider and review te draft budget/precept requirements for 2020-2021.

Action: The Council RESOLVED to spprove the budget/Precept demand as follows:

Planned Expenditure for 2020-2021 £ 53,089.00

Planned Income 2020-2021 £ 8,396.47

Total amount to be received from NKDC £ 44,692.53

This represented a 4.36% increase £2.33 per year)

Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously

5.	Planning Applications. 19/1447/HOUS – Demolition of existing lean-to extension and erection of a new single storey extension to the south and east facing elevation of the property at 107 College Road Cranwell Sleaford Lincolnshire NG34 8DN. Approved by NKDC 13 January 2020.
6.	Receive reports from the Clerk in relation to Council matters. No matters to report.
7.	Receive reports from Councillor’s relating to responsibilities and outstanding tasks. No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made. Green litter bin by the Youth Shelter split.
8.	General Correspondence. The Chairman had been approached about the possibility of siting an additional memorial bench on the Village Green. Council felt that the Village Green had sufficient benches and requested the donor consider another area of the Village. The Chairman would liaise with the resident.
9.	Meeting dates. Confirm the date, and location, of the next ordinary meeting. The next ordinary meeting was confirmed as Monday 10 February 2020, starting at 7:00pm, in the Village Hall.

To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss other matters;

Proposed by Cllr Riley, seconded by Cllr Harper and approved unanimously.

The public part of the meeting closed at 9.15 pm.