July 2019 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell, on Monday 8 July 2019.
Present: Chairman: Mrs H J Morris Councillors: Mr M A Cassidy, Mrs C Harper, Mrs A Riley and Mrs A B Tyler
In attendance: Mr Eddie Findlay, Clerk to the Parish Council
Also in attendance: Cty Cllr M Storer, D/Cllr J Clarke, D/Cllr S Clegg and Mr Mark Heaton, Senior Project Manager at Lincolnshire County Council
27 members of the public were in attendance.
At 7:00 pm the Chairman welcomed everybody to the meeting and first invited Mr Mark Heaton to speak first.
Mr Mark Heaton gave brief details on the proposed expansion of RAF College Cranwell. The planned investment by the RAF was in the region of £350 million, including the relocation of Basic Recruit Training and the RAF Centre for Aviation Medicine, potentially increasing the number of personnel by 5,000. This led to a security review and the main issue was the road (B1429) running through the middle and this has led to the RAF opening up consultation with Lincolnshire County Highways with regard to the potential closure of Cranwell Avenue from around the zebra crossing near Cherry Tree Crescent to West Avenue near the A17 junction. There are two ways that this could happen;
1. Section 116 of the Highways Act 1980 enables highways authorities, after consultation, to make an application to the Magistrates Court to close or divert a highway.
2. Under MOD powers – The RAF could shut the road when they want to, without consultation.
LCC had initiated a 3 day traffic survey, with reading’s being taken at the A17 junction, Rauceby Lane and the A15 junction. This data would be analysed and would be used to make recommendations on whether a road closure was viable and if so, what mitigation plans would need to be implemented. This could include the widening of Rauceby Lane (which would have to remain as a public highway) and enhanced junctions at both A17 junctions and at the A15. Questions to Mr Heaton included;
Q. Who would be liable for the cost for any recommended road/junction improvements?
A. The RAF/MOD would be required to cover the cost.
Q. Timescale?
A. Work to be completed by 2025.
Other points raised where;
• RAF Halton, the current home for Basic Recruit Training is a Station, split by a main road. The camp is fenced and recruits use an underpass to safely cross the B4009. It was felt that security was a weak excuse to ‘land grab’.
• Previous calls for a weight restriction/traffic calming along the B1429 had always been countered by LCC Highways with “we can’t because it is the primary diversion route”.
• What would the diversion route be for traffic when one of the many accidents happened on the A15/Holdingham roundabout or the A17, with the latest being only on 27 June 2019, when traffic was re-routed along the B1429 for over an hour?
• What access would there be to current amenities such as the Brunei Centre, the coffee shop etc. Kidzone (before and after school clubs) for civilian residents in Cherry Tree Crescent and the properties near Costcutter? Residents were saddened that there was no RAF College Cranwell representative. The Chairman confirmed that they had been invited. D/Cllr Clarke expressed disappointment that neither LCC, nor the RAF had notified NKDC until the previous day, when they had held a meeting with the Leader of NKDC. It would take some weeks for the traffic survey data to be analysed and further attendance by Mr Heaton was requested for Monday 2 September 2019 when it was hoped a representative from the RAF would be present.
Public speaking: There were no other questions from the public.
Mr Heaton and 25 members of the public left the meeting at 8:05pm.
Cty Cllr Storer: it was reported that LCC had filled in, in excess of 54,000 potholes. The Holdingham roundabout and the Sleaford Rugby Club junction just off the A17 had been approved with a start date to be notified in due course. Ofsted had rate LCC Children’s Services again as Outstanding.
D/Cllr Clarke: Had attended and Local Council Conference in Bournemouth where the environment and the potential environmental crisis was discussed in depth.
D/Cllr Clegg: Residents and Council were urged to review the Local Plan and make comments to NKDC as soon as possible.
Cty Cllr Storer, D/Cllr Clarke and D/Cllr Clegg left the meeting at 8:20 pm.
The Chairman declared the meeting open at 8:20 pm.
1.Consider the co-option of the individuals who have expressed an interest to be a Parish Councillor.
Expressions of interest had been received from Mrs Agatha Riley to be co-opted as Parish Councillor. Action: The Council RESOLVED to approve the applications from Mrs Agatha Riley and Mr Paul Cox to be co-opted as Parish Councillors.
Proposed by Cllr Harper, seconded by Cllr Tyler and approved unanimously. The new Councillor signed her Acceptance of Office forms and was given the Disclosable Pecuniary Interests form to complete.
2. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Cox was unable to attend sent and had sent an apology, but no reason was given.
3. To receive declarations of interest and to consider dispensation applications in relation to Disclosable Pecuniary Interests. Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011.
The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member. None declared at this time.
4. Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 10 June 2019 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall on Monday 10 June 2019 as Minutes.
Proposed by Cllr Harper, seconded by Cllr Tyler and approved unanimously. The Chairman signed the Minutes.
5. Financial Matters.
a. Receive a report on payments made between meetings.
Mr Alan Clark (of Navenby) Scarifying machine service Chq.1875 £ 187.60
Stadia Sports (Basketball nets) Online £ 12.24
Clerk salary, HMRC (PAYE/NI) and expenses EB-046/65/66 £ 768.42
Totals £ 968.26
Action: The Council RESOLVED to approve the payments made since the last meeting.
Proposed by Cllr Riley, seconded by Cllr Cassidy and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-038) EB-0467 £ 132.00
Viking (Inv-933653) EB-0468 £ 81.62
John Scotney Turf Management (Inv x 3) EB-0469 £ 457.50
Kevin Skeith (VH Gents toilet flooring) EB-0470 £ 898.80
GBSG CCTV (3 month termination notice of Maint contract) EB-0471 £ 47.40
SSE (Acct **59418 – Sport Pavilion) DD £ 86.34
SSE (Acct **59419 – Old School) DD £ 216.04
Anglian Water (Acct **7216 – Playing Field) DD £ 47.00
Anglian Water (Acct **5216 - Old School) DD £ 24.50
BT Business Broadband DD £ 65.04
Totals £ 2,056.24
Action: The Council RESOLVED to approve the payments listed above.
Proposed by Cllr Riley, seconded by Cllr Harper and approved unanimously.
c. Approve the bank reconciliation from the previous month.
Action: The Council RESOLVED to approve the bank reconciliation for June 2019.
Proposed by Cllr Tyler, seconded by Cllr Riley and approved unanimously.
d. Consider the purchase of replacement gates and post at the Bowling Green entrance.
Action: The Council RESOLVED to defer the matter until such time as three quotes are received. Proposed by Cllr Morris, seconded by Cllr Harper and approved unanimously.
e. Consider the one year hedge cutting contract quote from Longland Gardening Services for the FY year 2019-2020.
Action: The Council RESOLVED to approve the quote from Longland Gardening Services for the FY year 2019-2020.
Proposed by Cllr Harper, seconded by Cllr Cassidy and approved unanimously.
f. Insurance;
i. Consider the quotes for Parish Council Insurance.
Action: The Council RESOLVED to approve the quote for Hiscox Insurance, as provided by Came and Co.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
ii. Consider whether to enter into a long-term agreement (LTA) with whichever insurance Company approved.
Action: The Council RESOLVED to approve entering into a 3 year LTA with Hiscox.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
6.Planning Applications.
a. 19/0610/HOUS – Erection of a two storey rear extension (re-submission of 18/0685/HOUS) – 5 Eastview Close Cranwell Sleaford Lincolnshire NG34 8FR. Approved by NKDC 28 June 2019.
7. Receive reports from the Clerk in relation to Council matters.
• Defibrillator has been received. Clerk has spoken to Byard’s Leap Lodge and agreed a location. Awaiting on an electrician to mount.
• Memorial bench had been installed and contractor will clean the existing bench.
• The SLCC Regional Training Seminar to be held at Lincoln on 17 July 2019 had been cancelled due to lack of numbers. Council had approved the Clerk’s attendance at minute ref: 61.g. page 23-2019AMPC. No payment had been made.
• Anglian Water had carried out a public building inspection of The Old School. All taps, sinks and toilet cisterns conformed to current standards. All OK for another 10 years.
8. Receive reports from Councillor’s relating to responsibilities and outstanding tasks.
No resolutions may be passed under this item but requests for matters to be placed on the next agenda can be made.
Cllr Morris reported that the Summer Surgery with Dr Caroline Johnson MP planned for Tuesday 23 July was cancelled. This will now take place 1 August 2019. Tree located at St Martins Close between numbers 5 and 7 grassed area still had branches growing through the fencing that need cutting off. Cllr Morris requested that e-mails from Clerk, requesting ‘ALL’ to reply with a comment/view be actioned. All Councillors were urged to reply, using ‘reply all’ to avoid the Clerk having to check replies separately keep all on one e-mail trail for same items.
9.General Correspondence.
• NKDC information that as of May 2019, all Warden’s should be using the newly designed Fixed Penalty Notice (FPN) books. The Clerk had previously had a meeting with Mr Orme who had confirmed he was in possession of the new style and had returned all his old style books, back to NKDC, as requested.
10. Consider the request from Romper Room for a possible extension of hours.
Action: The Council RESOLVED to approve the request for extended opening from 07:30am to 5:30pm, Monday to Friday, 50 weeks of the year.
Proposed by Cllr Tyler, seconded by Cllr Harper and approved unanimously.
11. Consider a course of action regarding the Village Green Christmas Tree.
Due to unforeseen circumstances, the Christmas tree, donated by Beeswax Dyson Farming Ltd had not survived, despite the best efforts of Councillors taking it in turns to keep the tree watered. Action: The Council RESOLVED to remove the current tree and seek a replacement as soon as possible.
Proposed by Cllr Cassidy, seconded by Cllr Harper and approved unanimously.
12. Meeting dates.
Confirm the date, and location, of the next ordinary meeting.
The next ordinary meeting was confirmed as Monday 12 August 2019, starting at 7:00pm, in the Committee Room.
The Chairman closed the meeting at 9:20 pm.