2020-21 Parish Council Minutes of Meetings

Cranwell, Brauncewell and Byard’s Leap Parish Council

Minutes of the Extra-ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held remotely via Zoom, on Monday 29 March 2021.

There was one member of the public remotely in attendance.

MOP queried why his name had been used and referenced in a series of email re Bowls Club in relation to possible position of new pavilion and the old gates.  MOP asked that his name was not used in future and if required, he was available to be contacted directly.  The Council discussed possible Council confidentiality issues and GDPR, with the MOP name being used.  It was suggested the matter be discussed in more depth at the next meeting.

The Chairman declared the meeting open at 8:20 pm.

1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.

All Cllrs were presented other than Cllr Riley.

Cllr Riley’s absence was noted.

2.To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.

Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011.  The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.

None declared at this time.

3.Notes of the ordinary meeting of the Parish Council held remotely on Monday 8 March 2021 to be approved as Minutes.

Action:  The Council RESOLVED to approve the notes of the ordinary meeting of the Parish Council held remotely on Monday 8 March 2021 to be approved as Minutes.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.

4.Community Pavilion.

a.Consider the appointment of an architect to act as the design authority for the build, planning and building control so as to comply with the details set out in the public consultation and allow for the Pavilion project to progress.

Action:  The Council RESOLVED to approve the appointment of Mr David Holman architect to act as the design authority for the build, planning and building control so as to comply with the details set out in the public consultation and allow for the Pavilion project to progress.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved by a vote of 6 for and 2 against.

Cllr Mr and Mrs Cassidy were not convinced by the details supplied in Mr Holman’s quote.

b.Approve the allocation of funds from the Pavilion Fund to pay the Architect.

Action:  The Council RESOLVED approve the payment of periodic invoices when presented by Mr David Holman.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.

5.Cranwell Parish Social Club.

a.Consider the request from the Social Club to use the car park as an outside drinking area between the introduction of Step 2 and the passing of Step 3, in line with the Government’s lockdown easing plan.

Action:  The Council RESOLVED to approve the request from the Social Club to use the car park as an outside drinking area between the introduction of Step 2 and the passing of Step 3, in line with the Government’s lockdown easing plan.

Proposed by Cllr Mr T Batten, seconded by Cllr Bayley and approved unanimously.

b.Consider the payment of the presented deposit survey for the roof EPDM works.

Action:  The Council RESOLVED to approve the payment of the initial invoice with the balanced to be paid on completion of the work.

Proposed by Cllr Mr T Batten, seconded by Cllr Bayly and approved unanimously.

c.Consider the works required to repair the ceiling, damaged in the boiler room.

The Insurance company had responded and required the following information to review the claim.

•            The date the damage occurred or when first reported.

•            Report showing the condition of the roof prior to this damage.

•            Location/address and postcode (if possible) of the damage.

•            Two independent quotes, for comparison, for the repairs or replacement needed, on a like for like basis, including the cost of installation.

At least two quotes would be sought, and the roofing contractor would be contacted to request a report.

Action:  The Council RESOLVED to approve the payment of repairs in the event that the Insurance company dismiss the claim.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.

6.Consider the purchase of replacement infant pads and transformer for the Defibrillator at Byard’s Leap Lodge.

Action:  The Council RESOLVED to approve the purchase of replacement infant pads and transformer for the Defibrillator at Byard’s Leap Lodge.

Proposed by Cllr Mr T Batten, seconded by Cllr Morris and approved unanimously.

7.Formalise Cranwell Sports Pavilion Sub-Committee

Action:  The Council RESOLVED to approve the formalising of a Cranwell Sports Pavilion Sub-Committee, with the following Cllrs; Mr T Batten Mrs C Batten, Mr Pears and Mr Chapman.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.

8.Confirm the date of the next meeting.

The next meeting date, currently planned for Monday 12 April 2021.

Action:  The Council RESOLVED to approve that that the next meeting be held remotely on Monday 12 April 2021, starting at 7:00pm.

Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.

The Chairman closed the meeting at 9:10 pm.