January 2021 Minutes
Cranwell, Brauncewell and Byard’s Leap Parish Council
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held remotely via Zoom, on Thursday 14 January 2021.
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Participating: |
Chairman: |
Cllr Mr M A Cassidy |
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Councillors: |
Cllr Mrs C Batten, Cllr Mr T R Batten, Cllr M Bayly, Cllr Mrs M Cassidy, |
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Mr Eddie Findlay, Clerk to the Parish Council |
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There were 2 members of the public remotely in attendance.
The Chairman declared the meeting open at 7:00 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Riley’s absence was noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
3. Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr M Cassidy, Cllr Mrs M Cassidy and Cllr M Pears declared an interest in minute ref: 4.b. page 01-2021 as they are a payment recipient.
4. Financial Matters.
- Approve the payments made since the last meeting:
Amazon Prime Subscription DD £ 7.99
Display Pro Ltd EB-0634 £ 106.80
Display Pro Ltd EB-0636 £ 89.55
PAYE/Salary/Expenses Mth9 EB-0636, EB-0637 and EB-0638 £ £ 788.10
Amazon - Elixir Gardens Clear Tree Guard 24" EB-0639 £ 20.99
Amazon – Padlock EB-0640 £ 28.76
Total £ 1,042.19
Action: The Council RESOLVED to confirm approval of the payments listed above, made since the last meeting.
Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.
- Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-056) EB-0641 £ 132.00
Cllr Mike Pears (expenses) EB-0642 £ 423.90
MK Electrical (Lincoln) prep work on (02/06/01/2021) EB-0643 £ 913.00
Streetwise Environmental Inv 51010 EB-0644 £ 468.19
Western Power EB-0645 £ 1,586.11
Cllr Cassidy (expenses) Chq. 1884 £ 34.05
Southern Electric *****69418 DD £ 154.69
Southern Electric *****59419 DD £ 120.43
Anglian Water (Acct ****5216 - Old School) DD £ 32.00
BT Business Payment Services Ltd DD £ 70.56
Total : £ 3,934.93
Action: The Council RESOLVED to approve the payments listed above, made since the last meeting.
Proposed by Cllr Bayly, seconded by Cllr Mr T Batten and approved by a vote of 4 for and 3 abstention.
c. Approve the bank reconciliation from the previous month.
Action: The Council RESOLVED to approve the bank reconciliation.
Proposed by Cllr Mr T Batten, seconded by Cllr Bayly and approved unanimously.
d. Consider quotes for the Village Green electrics continuation work.
Action: The Council RESOLVED to approve the Skinners quote.
Proposed by Cllr Bayly, seconded by Cllr Mrs Cassidy and approved by a vote of 6 for and 1 against.
e. Consider the quotes for the repair/replacement of the Social Club roof.
Action: The Council RESOLVED to approve the quote from Lincs Group for an EPDM repair. Work to be carried out in the next financial year using reserves funds.
Proposed by Cllr Mrs Cassidy, seconded by Cllr Morris and approved unanimously.
f. Consider the quote to replace the heater in the Old School.
Action: The Council RESOLVED to MK Electrical to replace the heater in the Old School classroom.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
g. Consider and approve budget figures in preparation of the precept demand for FY 2021-2022.
Action: The Council RESOLVED to approve the budget/Precept demand as follow;
Planned Expenditure for 2021-2022 £ 57,259.30
Planned Income 2021-2022 £ 8,123.47
Total Amount to be Received from NKDC £ 49,135.83
This represented a 7.9% increase (£4.40 per year).
Proposed by Cllr Pears, seconded by Cllr Mrs Cassidy and approved unanimously.
5. Planning Applications.
No new applications have been received.
6. Receive a report from the Clerk on matters pertaining to the Parish Council.
Western Power have applied to LCC to carry out work on/near the Highway for the Village Green electrical work. The application had been received and the work is planned to start 21 January 2021.
The remaining Pavilion survey leaflets had been handed over to the RAFC Cranwell Community Support Officer for distribution to properties within the Station confines.
Correspondence circulated to all Cllrs. The Clerk had received one telephone call and one email expressing objections to the survey on a proposed new Pavilion. The Clerk had replied and made Councillors aware.
Correspondence circulated to all Cllrs. The Clerk had received a couple of items relating to speeding vehicles. Council set aside funds in the last budget to purchase equipment such as a street light column mounted speed indicator device through the Lincolnshire Road Safety Partnership. Due to COVID restrictions throughout the last 10 months the necessary assessment of sites by LCC/LRSP had not been able to be carried out. This matter was ongoing and will be reviewed on the next agenda.
7. Receive reports from Councillors on their Areas of Responsibility.
Cllr Mr Cassidy had submitted his report which had been circulated to all Councillors. There were no questions on the report.
In addition, Cllr Cassidy took the opportunity to thank Mr Rod Morris and Mr Jim Starbuck for all their hard work in decorating the tree in the Garden of Remembrance with lights for the Christmas period. Cllr Cassidy also thanks Cllr Pears for his time carrying out the required battery exchanges on the Village Green Christmas tree. Cllr Pears was also thanked for his work on the website and the Pavilion survey leaflet and online survey. Finally, Cllr Cassidy thanked Cllr Mrs Batten on the delivery of the survey leaflets to houses throughout the majority of the parish.
No other reports were presented.
8. Receive a report of behalf of the Cranwell Sports Pavilion Committee and a survey update.
The online survey was going well. The box for the ‘postal’ ballots at The Willows Country Store had been emptied on a number of occasions and the number of responses was showing people willing to have their say.
With the closing date set for 31 January 2021, the results should be available for the next meeting.
9. Receive an update from Cllr Bayly as Council representative to a webinar held on Wednesday 13 January 2021 - 7:00-7:30pm, re the 2021 Census, being hosted by the Office of National Statistics.
Cllr Bayly had remotely attended the webinar regarding the 2021 Census. He had submitted a report which had been circulated to all Cllrs.
He had requested some posters etc so the Census could be advertised locally.
10. Meeting dates.
Consider the meeting dates for 2021.
Action: The Council RESOLVED to approve the dates for the coming year. A date for the Annual Parish Meeting would be considered when it was known that COVID19 restrictions would be lifted sufficiently for a physical meeting to be convened.
Proposed by Cllr Pears, seconded by Cllr Morris and approved unanimously.
11. Confirm the next meeting date, currently planned for Monday 8 February 2021.
Action: The Council RESOLVED to approve that that the next meeting be held remotely.
Proposed by Cllr Pears, seconded by Cllr Mrs Cassidy and approved unanimously.
12. Resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
Consider the co-option applications to fill the current Council vacancy.
Action: The Council RESOLVED to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972.
Proposed by Cllr Mr Batten, seconded by Cllr Morris and approved unanimously.
This part of the meeting closed 8:25 pm.
The members of the public were excluded from the Zoom meeting.
The meeting continued in the absence of press and public at 8:30 pm.
The Chairman closed the meeting at 8:35 pm.