September 2020 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell on Monday 14th September 2020 - approved.
Participating: Chairman: Cllr H J Morris
Councillors: Mr M A Cassidy, Mr M Pears and Cllr A Riley
In attendance: Mr Eddie Findlay, Clerk to the Parish Council
2 members of the public were in attendance.
Mr Trevor Batten introduced himself to the Council and spoke on behalf of himself and his wife, who had both submitted an expression of interest to join the Parish Council. Their co-option would be discussed at minute ref: 68.a. page 23-2020, in Closed Session.
The Chairman declared the meeting open at 7:00 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
All Councillors were present.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Riley declared an interest in minute ref: 61.b. page 21-2020 as her husband is a payment recipient.
3. Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 13 August 2020 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 13 August 2020, as Minutes.
Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.
4. Financial Matters.
a. Approve the payments made since the last meeting.
PAYE/Salary/Expenses Mth5 EB-0598, EB-0599 and EB-0600 £ 714.28
Total: £ 714.28
Action: The Council RESOLVED to confirm approval of the payments listed above, made since the last meeting.
Proposed by Cllr Cassidy, seconded by Cllr Riley and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-052) EB-0601 £ 132.00
Streetwise Environmental Trading Ltd (Inv 50575) EB-0602 £ 235.00
John Scotney Turf Management (Inv x 2) EB-0603 £ 227.00
Streetwise Environmental Inv 50661 EB-0604 £ 468.19
SecuraFen Inv RA1037 EB-0605 £ 9,003.60
Mr Alan Clarke (of Navenby) Mower repair Chq.1882 £ 104.35
Anglian Water (Acct **7216 – Playing Field) DD £ 47.00
Anglian Water (Acct *****5216 - Old School) DD £ 47.00
BT Business Payment Services Ltd DD £ 70.56
Total: £ 10,334.70
Action: The Council RESOLVED to approve the payments listed above, made since the last meeting.
Proposed by Cllr Pears, seconded by Cllr Cassidy and approved by a vote of 3 for and 1 abstention.
c. Approve the bank reconciliation from the previous month.
Action: The Council RESOLVED to approve the bank reconciliation.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
d. Volunteers to be a banking signatory for the Parish Council.
Cllr Pears volunteered.
Action: The Council RESOLVED to register Cllr Pears as a banking signatory for the Parish Council.
Proposed by Cllr Riley, seconded by Cllr Cassidy and approved unanimously.
5. Planning Applications.
None.
Cllr Cassidy left the meeting at 7:25 pm.
6. Social Media
a. Discuss the new website and establish a working policy for its production and content, based around the “working document” produced and circulated by Cllr Pears.
Cllr Pears’ working document was discussed and the designation of Web Master was suggested due to his experience and knowledge of this, and other website designs. Any articles on behalf of the Parish Council would be drafted and circulated as before and agreed prior to publication. Sufficient time would be allowed to give all Councillors time to respond should they wish (ideally a “no comment” should be sent if no comment). If not from the Clerk originally, the Clerk would also comment to ensure it remained in line with the Communications and Social Media Policy guidelines. Other information that does not reflect the views, practices and collective responsibility of the Parish Council (e.g. news, events, local information, etc) can be published on the initiative of the Webmaster in consultation with the Chairman and Clerk, if applicable.
Action: The Council RESOLVED approve Cllr Pears as Web Master and that the Communication Policy, the Social Media Policy and Standing Orders were amended to reflect these changes.
Proposed by Cllr Morris, seconded by Cllr Riley and approved unanimously.
b. Review and amend, if applicable, the Communication Policy, the Social Media Policy and Standing Orders.
Social Media Policy and Standing Orders amended to reflect the new website and Web Master activities. No changes to Communication Policy.
Action: The Council RESOLVED approve the amended Policy documents.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
7. Consider the terms of an agreement with Cranwell Parish Social Club with regard to the proposed amendments to Club Premises Certificate 32UE/L2404.
Action: The Council RESOLVED to defer this matter until after a meeting to be confirmed with the Social Club Committee.
Proposed by Cllr Morris, seconded by Cllr Riley and approved unanimously.
8. Review lines of communication within the Parish Council.
Whilst 24 hours was the preferred turnround for responses, it was recognised that not everybody was always able to read, review and answer in that time frame. It was hoped all would try their best check emails every 48 hours. A ‘no comment’ reply would be welcome.
9. Consider the way forward for the Sport Hub Committee.
It was felt that once the new website was up and running it could be the starting point for a public consultation on how best to proceed, with the possibility of a “Public Works Loan Board” loan being one option for consideration.
Further investigation, in conjunction with Cranwell Junior Football Club, on a grant from the Football Association, along with submitting a National Lottery Grant request.
The matter was to be placed on the next agenda.
10. Consider the request from Cranwell Junior Football Club for training on a Wednesday evening.
Action: The Council RESOLVED allow Cranwell Junior Football Club to train on a Wednesday evening. They were to be reminded of their COVID-19 Risk Assessment procedures should they use the Old School facilities.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
11. Confirm the date of the next meeting.
The next meeting was confirmed as Monday 12 October 2020, at 7:00pm, in Cranwell Village Hall.
12. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
a. Consider the co-option applications (if received) to fill the current Council vacancies.
b. Consider the new pay scales in relation to the Clerk’s salary, as published by NALC following the National Salary Award for 2020-2021.
Action: The Council RESOLVED to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972.
Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
This part of the meeting closed 8:15 pm.
The meeting continued in the absence of press and public at 8:15 pm.
(Not for publication by virtue of section 100(a) para 4 of the Local Government Act 1972, the items being of a confidential nature.)
The Chairman closed the full meeting at 8:40 pm.