December 2020 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held remotely via Zoom on Monday 14 December 2020.
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Participating: |
Chairman: |
Cllr Mr M A Cassidy |
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Councillors: |
Cllr Mrs C Batten, Cllr Mr T R Batten, Cllr M Bayly, Cllr Mrs M Cassidy, |
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Mr Eddie Findlay, Clerk to the Parish Council |
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There were no members of the public remotely in attendance.
The Chairman declared the meeting open at 7:05 pm.
1.To elect a Chairman - signing of Declaration of Acceptance of Office.
Cllr Morris confirmed her intention to step down as Chairman but wished to remain as a Councillor.
Cllr Bayly nominated Cllr Trevor Batten to act as Chair for Cranwell, Brauncewell and Byard's Leap Parish Council, seconded by Cllr Mrs Batten.
Cllr Mrs Cassidy nominated Cllr Mr Cassidy to act as Chair for Cranwell, Brauncewell and Byard's Leap Parish Council, seconded by Cllr M Pears.
The vote was 4 for Cllr Mr Batten and 4 for Cllr Mr Cassidy. The outgoing Chairman used her casting vote in favour of Cllr Mr Cassidy.
Action: The Council RESOLVED to approve Cllr Mr Cassidy to act as Chairman.
Cllr Mr Cassidy took the Chair and completed the Declaration of Acceptance of Office of Chairman. Cllr Cassidy thanked Cllr Morris for her many years of service as Chairman.
2. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
All Cllrs were present.
3. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr Cassidy and Cllr Mrs Cassidy declared an interest in minute ref: 87.b. page 30-2020 as they are a payment recipient.
4. To elect a Vice-Chairman.
Cllr Bayly nominated Cllr Trevor Batten to act as Vice-Chairman for Cranwell, Brauncewell and Byard's Leap Parish Council.
Cllr Mrs Cassidy nominated Cllr M Pears to act as Vice-Chairman for Cranwell, Brauncewell and Byard's Leap Parish Council.
The vote was 5 for Cllr Mr Batten and 3 for Cllr Pears.
Action: The Council RESOLVED to approve Cllr Mr Batten to act as Vice-Chairman.
5. Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 12 October 2020 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 12 October 2020, as Minutes.
Proposed by Cllr Mr Batten, seconded by Cllr Morris and approved by a vote of 7 for and 1 abstentions.
6. Financial Matters.
- Approve the payments made since the last meeting:-
Wicksteed play area inspection EB-0616 £ 54.00
PAYE/Salary/Expenses Mth7 EB-0617, EB-0618 & EB-0619 £ 810.15
Amazon (basketball nets) EB-0620 £ 19.98
Warden and Security Services (Inv-054) EB-0621 £ 132.00
PKF Littlejohn External Auditor (Inv SB202002557) EB-0622 £ 360.00
John Scotney Turf Management (Inv x 2) EB-0623 £ 134.00
Christmas lights and batteries (Amazon) EB-0624 £ 31.26
Tie wraps (Amazon) EB-0625 £ 11.97
Amazon Prime subscription EB-0626 £ 7.99
PAYE/Salary/Expenses Mth8 EB-0627, EB-0628 and EB-0629 £ 807.60
Total £ 2,368.95
Action: The Council RESOLVED to confirm approval of the payments listed above, made since the last meeting.
Proposed by Cllr Mrs Batten, seconded by Cllr Mrs Cassidy and approved unanimously.
- Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
John Scotney Turf Management (Inv x 3) EB-0630 £ 325.00
Streetwise Environmental (Inv 50939) EB-0631 £ 468.19
Architectural and Planning Services (David Holman) EB-0632 £ 30.00
Warden and Security Services (Inv-055) EB-0633 £ 132.00
Cllr Cassidy mileage and sundry expenses Chq. 1883 £ 112.55
Anglian Water (Acct ****5216 - Old School) DD £ 47.00
BT Business Payment Services Ltd DD £ 70.56
Total £ 1,185.30
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Action: The Council RESOLVED to approve the payments listed above, made since the last meeting.
Action: The Council RESOLVED to approve the bank reconciliation. Proposed by Cllr Riley, seconded by Cllr Batten and approved unanimously.
Action: The Council RESOLVED to approve a rate of 12p per sheet (20 pages in any one month period max.) Proposed by Cllr Bayly, seconded by Cllr Riley and approved unanimously.
Action: The Council RESOLVED to ratify the previously agreed quote from MK Electrical. Work scheduled for early January 2021. Proposed by Cllr Morris, seconded by Cllr Riley and approved unanimously.
Action: The Council RESOLVED to ratify the previously agreed quote from Western Power and MK Electrical (preparatory work). Work schedules for early January 2021. Proposed by Cllr Riley, seconded by Cllr Pears and approved unanimously.
Cllr Mr Batten and Cllr Mrs Riley volunteered to act as bank signatories and online authorisers. The Clerk would start the online request.
Action: The Council RESOLVED to approve the draft budget figures, but a final decision on the precept would be made at the next meeting, in January 2021. Proposed by Cllr Pears, seconded by Cllr Mr Batten and approved unanimously.
7. Receive a report from the Clerk on matters pertaining to the Parish Council. 1. LCC Highways re Public Footpaths provided an update on the Definitive Map Modifications Orders 375 and 376. The County Council has initiated a proposal for the modification of the Definitive Map and Statement of public rights of way by the addition of routes with the two DMMOs, DMMO 375 – addition of a Footpath From Bridleway 1 to Footpath 754and DMMO 376 – claimed footpath from Footpath 4 to Brauncewell Parish boundary. 2. Western Power had been informed of the acceptance of the quote, to carry out the electrical work and it was being planned for the second week of January 2021, after the preparatory work had been conducted the week before. 3. Due to a number of complaints received from residents with regard to the inconsiderate parking and the blocking of private drives by parents/carers, dropping off and collecting children form Cranwell Primary School, in the absence of Cty Cllr Mark Storer, Cty Cllr Richard Davies had agreed to meet residents of Cherrytree Crescent/Baghdad Road, once current COVID restrictions allowed.
8. Planning Applications. a. 20/1411/FUL – conversion of a redundant Horse Gin (former agricultural threshing use) into a flexible space for interchangeable use as either a holiday let or office/studio space. Horse Gin Long Lane Brauncewell Lincoln LN5 0DH. Council had no objections but requested the following comments to re-instate the Heritage board. b. 20/1353/FUL – Change of use of redundant agricultural barn to 1no dwelling and for associated operational development. Grange Farm Long Lane Brauncewell Lincoln Lincolnshire LN5 0DH No objections. c. 20/1643/PNH – Single storey rear extension 8.0m in length from the original wall, eaves height of 2.2m and maximum height of 4.0m. High Gables 16A Sleaford Road Cranwell Sleaford Lincolnshire NG34 8BY No objections.
9. Website. a. Consider approval for the printing (content and cost) and distribution of an A4 flyer for the Cranwell Pavilion Project. Action: The Council RESOLVED to approve the quote from DisplayPro for 1200 full colour/double sided flyers (150gsm) at a cost of £85.00. Proposed by Cllr Pears, seconded by Cllr Mr Batten and approved unanimously. b. Consider approval to publish the website page relating to the Cranwell Pavilion Project. Action: The Council RESOLVED to approve the website page relating to the Cranwell Pavilion Project, including the online survey. Proposed by Cllr Mr Batten, seconded by Cllr Bayley and approved unanimously.
10. Receive reports from Councillors on their Areas of Responsibility. Cllr Riley advised of a tree on Edmunds Road, dropping a significant amount of berries on the footway making it extremely slippery and a health and safety risk. She will report it via Fix My Street. Cllr Bayly commented that the ditch on College Road, between the private drive and the highway was blocked in places. The Clerk advised that there possibly may be riparian responsibility for the residents along the private drive. Cllr Mr Batten praised Fix My Street for the 20+ reported jobs which have been reported and fixed within a matter of weeks.
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11. Review Councillors the Areas of Responsibilities with two new Councillors.
No updates were proposed.
12. Consider the offer for a Council representative to remotely attend a webinar (Wednesday 13 January 2021 - 7:00-7:30pm, re the 2021 Census. Hosted by the Office of National Statistics.
Action: The Council RESOLVED to approve Cllr Bayly’s offer to attend on behalf of Cranwell, Brauncewell and Byard's Leap Parish Council.
Proposed by Cllr Riley, seconded by Cllr Mrs Batten and approved unanimously.
13. Confirm the date of the next meeting.
The next meeting was confirmed as Thursday 14 January 2021, at 7:00pm, which will be remote.
14. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
a. Consider the co-option applications to fill the current Council vacancy.
Action: The Council RESOLVED to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972.
Proposed by Cllr Pears, seconded by Cllr Morris and approved unanimously.
This part of the meeting closed 9:27 pm.
The members of the public were excluded from the Zoom meeting.
The meeting continued in the absence of press and public at 9:27 pm.
(Not for publication by virtue of section 100(a) para 4 of the Local Government Act 1972, the items being of a confidential nature.)