February 2021 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held remotely via Zoom, on Monday 8 February 2021.
Participating: Chairman: Cllr Mr M A Cassidy
Councillors: Cllr Mr T R Batten, Cllr M Bayly, Cllr Mrs M Cassidy, Cllr S Chapman, Cllr H J Morris and Cllr Mr M Pears
Mr Eddie Findlay, Clerk to the Parish Council
There were 2 members of the public remotely in attendance.
The Chairman declared the meeting open at 7:00 pm.
1.To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Mrs C Batten was unable to attend and her reasons were made known to the Council.
Action: The Council RESOLVED to approve Cllr Mrs Batten’s reasons for absence.
Proposed by Cllr Pears, seconded by Cllr Mr T Batten and approved unanimously.
Cllr Riley’s absence was again noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Mr M Cassidy and Cllr Mrs M Cassidy declared an interest in minute ref: 15.b. page 05-2021 as they are a payment recipient.
3. Notes of the ordinary meeting of the Parish Council held remotely on Thursday 14 January 2021 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of the Parish Council held remotely on Thursday 14 January 2021 to be approved as Minutes.
Proposed by Cllr Mr T Batten, seconded by Cllr Mrs M Cassidy and approved unanimously.
4. Financial Matters.
a. Approve the payments made since the last meeting.
AP Electrical EB-0646 £ 661.00
PAYE/Salary/Expenses Mth10 EB-0647, EB-0648 & EB-0649 £ 780.90
Total : £ 1441.90
Action: The Council RESOLVED to confirm approval of the payments listed above, made since the last meeting.
Proposed by Cllr Bayly, seconded by Cllr Mr T Batten and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-057) EB-0650 £ 132.00
John Scotney Turf Management (Inv 3760) EB-0651 £ 250.00
Streetwise Environmental (Inv 50853 & 51010) EB-0652 £ 936.38
Microsoft Office 365 Annual Subscription EB-0653 £ 79.99
Cllr Cassidy (expenses) Chq. 1885 £ 36.31
Anglian Water (Acct ****5216 - Old School) DD £ 32.00
BT Business Payment Services Ltd DD £ 70.56
Total : £ 1537.24
Action: The Council RESOLVED to approve the payments listed above, made since the last meeting.
Proposed by Cllr Pears, seconded by Cllr Morris and approved by a vote of 5 for and 2 abstentions.
c. Approve the bank reconciliation from the previous month.
Action: The Council RESOLVED to approve the bank reconciliation.
Proposed by Cllr Mrs M Cassidy, seconded by Cllr Mr T Batten and approved unanimously.
d. Consider the quotes to repair the Village Cross, damaged by an unknown vehicle.
Cllrs were unsure whether one of the quotes was to actually replace the broken step and wanted confirmation from the contractor.
Action: The Council RESOLVED to defer the decision until the next meeting.
Proposed by Cllr Mr T Batten, seconded by Cllr Bayly and approved unanimously.
e. Consider the quotes to cut back the three small hedges by the portacabins.
Action: The Council RESOLVED to accept the quote from James Sampson, subject to confirmation of his waste disposal policy.
Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.
f. Consider the quotes to refurbish the wooden noticeboards and the Garden of Remembrance sign.
Cllrs wished to clarify what the “refurbishment” from one contractor entailed
Action: The Council RESOLVED to defer the decision until the next meeting.
Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.
g. Consider the purchase of a new cradle swing for the play area.
Action: The Council RESOLVED to purchase he cradle swing seat available from Online Playgrounds.
Proposed by Cllr Mr T Batten, seconded by Cllr Morris and approved unanimously.
h. Consider the options for a street light column mounted Speed Indicator Device in line with the Lincolnshire Community Speed Watch initiative.
Action: The Council RESOLVED to agree in principle the purchase of 2 x street light column mounted solar powered SID units, with larger capacity batteries and four brackets. This was subject to approval from LCC Highways that these arrangements can be fitted to their street light columns as they are a little over the preferred 0.3 sq.m. size.
Proposed by Cllr Mr T Batten, seconded by Cllr Morris and approved unanimously.
5. Receive a report from the Clerk on matters pertaining to the Parish Council.
Renewal of Society of Local Council Clerks Annual Membership along with detail on the Lincolnshire Association of Local Councils Annual Training Scheme had been received.
The Clerk would circulate information for their consideration.
6. Planning Applications.
No new applications have been received.
7. Cranwell Community Pavilion.
a. Consider the survey results.
The final results of the survey, as of 1159pm Sunday 31 January 2021
Online votes = 118, Yes = 85, No = 33
Paper votes = 99, Yes = 74, No = 25
TOTAL VOTES = 217 - that’s 19% of all eligible voters
YES = 159 (73%) NO = 58
Total Building A = 134 (69%)
Total Building B = 31
Total Building C = 29
(Note – “no” voters on paper didn’t vote for any building types)
Action: The Council RESOLVED to approve the result of the public vote.
Proposed by Cllr Mr T Batten, seconded by Cllr Morris and approved unanimously.
b. Update on potential Architects.
There had been a limited response from the architects currently approached. Further architects would be contacted.
Action: The Council RESOLVED to defer the decision until the next meeting.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
c. Consider an application for a Public Works Loan
Due to having no architect, the application could not yet be completed.
Action: The Council RESOLVED to defer the decision until the next meeting.
Proposed by Cllr Bayly, seconded by Cllr Pears and approved unanimously.
8. Consider the location of the new Village Green electrical power box.
A discussion between whether 13 amp sockets (Cllr Mr M Cassidy) and 16 amp sockets (Cllr Mr T Batten) would be better suited was aired.
Action: The Council RESOLVED to approve 13 amp sockets, with the vandal resistant box to be sited outside the current fence, with the opening facing the church.
Proposed by Cllr Mrs Cassidy, seconded by Cllr Pears and approved by a vote of 7 for and 1 against.
Cllr Mr T Batten had to leave the meeting at 8:20 pm.
9. Consider the introduction of Council specific email addresses.
The Clerk would contact LCC to ascertain if email addresses could be aligned via the website, or Office 365. Failing that, Council would consider gmail.co.uk or outlook.co.uk.
Action: The Council RESOLVED to defer the matter to the next meeting.
Proposed by Cllr Bayly, seconded by Cllr Morris and approved unanimously.
10. Receive reports from Councillors on their Areas of Responsibility.
Cllr Cassidy’s report had not been received via email despite being sent.
No other reports had been submitted.
11. Confirm the date of the next meeting.
The next meeting date, currently planned for Monday 8 March 2021.
Action: The Council RESOLVED to approve that that the next meeting be held remotely on Monday 8 March 2021, starting at 7:00pm.
Proposed by Cllr Mrs M Cassidy, seconded by Cllr Bayly and approved unanimously.
The Chairman closed the meeting at 8:35 pm.