October 2020 Minutes
Minutes of the ordinary meeting of Cranwell, Brauncewell & Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, Cranwell on Monday 12th October 2020 - approved.
Participating: Chairman: Cllr H J Morris
Councillors: Cllr Mrs C Batten, Cllr Mr T Batten, Cllr Mr M A Cassidy, Cllr Mr M Pears
Mr Eddie Findlay, Clerk to the Parish Council
3 members of the public were in attendance (socially distanced).
There were no questions or comments from the public. The Chairman declared the meeting open at 7:00 pm.
1. To receive apologies for absence and reasons given i.a.w. Local Government Act 1972, Sch 12, para 40.
Cllr Riley’s absence was noted.
2. To receive declarations of interest and to consider applications in relation to Disclosable Pecuniary Interests.
Disclosure of pecuniary and non-pecuniary interests is to be in accordance with the Localism Act 2011. The need for disclosure is to be based upon agenda items, or at any suitable time during a meeting when it becomes apparent to a Member.
Cllr Cassidy declared an interest in minute ref: 81. page 27-2020 as his wife is an applicant.
3. Notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 14 September 2020 to be approved as Minutes.
Action: The Council RESOLVED to approve the notes of the ordinary meeting of Cranwell, Brauncewell and Byard's Leap Parish Council held at Cranwell Village Hall, Old School Lane, NG34 8DF on Monday 14 September 2020, as Minutes.
Proposed by Cllr Pears, seconded by Cllr Morris and approved by a vote of 3 for and 2 abstentions.
4. Financial Matters.
a. Approve the payments made since the last meeting.
PAYE/Salary/Expenses Mth5 EB-0606, EB-0607 and EB-0608 £ 1,133.83
Royal British Legion (Poppy Wreath) EB-0609 £ 20.00
Batteries (Amazon) EB-0610 £ 32.84
Padlock (Amazon) EB-0611 £ 22.01
Total £ 1,208.68
Action: The Council RESOLVED to confirm approval of the payments listed above, made since the last meeting.
Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.
b. Approve the payment of invoices etc. as listed on the Payments to be Authorised sheet.
Warden and Security Services (Inv-053) EB-0612 £ 132.00
John Scotney Turf Management (Inv x 2) EB-0613 £ 134.00
Cranwell VH Management Committee (Hall hire Inv 985) EB-0614 £ 40.00
Streetwise Environmental Trading Ltd (Inv 50744) EB-0615 £ 468.19
Southern Electric *****6941 DD £ 141.61
Southern Electric *****5941 DD £ 121.04
Anglian Water (Acct ****5216 - Old School) DD £ 47.00
BT Business Payment Services Ltd DD £ 70.56
Total £ 1,154.40
Action: The Council RESOLVED to approve the payments listed above, made since the last meeting.
Proposed by Cllr Mr T Batten, seconded by Cllr Cassidy and approved unanimously.
c. Approve the bank reconciliation from the previous month.
Action: The Council RESOLVED to approve the bank reconciliation.
Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.
d. Consider the quotes to replace/repair the street lights at the corners of the bowling green.
Action: The Council RESOLVED to defer the matter to allow for an itemised quote and to investigate other contractors.
Proposed by Cllr Cassidy, seconded by Cllr T Batten and approved unanimously.
5. Planning Applications.
a. 20/1266/PNH - Single storey rear extension 5.795m in length from the original wall, eaves height of 2.3m and maximum height of 3.5m - Church Cottage 1 Church Lane Brauncewell Sleaford Lincolnshire NG34 8RQ.
There were no objections or comments to the application.
6. Consider the terms of an agreement with Cranwell Parish Social Club with regard to the proposed amendments to Club Premises Certificate 32UE/L2404.
The following was agreed as the basis of discussion with the Social Club with regard to an extension to current drinks licence. Cllr Batten would liaise with Cllr Riley and the Club.
• Sufficient, sturdy bench/tables, similar to that already in place.
• To provide a robust/substantial safety ‘barrier’ to protect users of the tables. Social Club to provide solutions with final approval resting with the Parish Council, final approval on type/design to rest with the parish Council..
• Area to be kept clean and tidy, free from litter (bins/metal ash canisters to be provided). Cleaned daily.
• Smoking not to be permitted at first table due to being too close to the main door.
• Term length – open ended but Council have the right to terminate agreement if the agreed conditions are not upheld.
Action: The Council RESOLVED to approve the items above to be discussed and brought back to Council to be ratified.
Proposed by Cllr Cassidy, seconded by Cllr T Batten and approved unanimously.
7. Sport Hub/Pavilion Committee.
a. Consider the way forward for the Sport Hub Committee.
A way forward was discussed with Cllrs Mr T Batten, Mrs C Batten, Mr Cassidy and Mr Pears looking at way of moving the project forward. The plan being to meet, outside of a meeting to discuss a number of ways forward before presenting them to Council for consideration.
b. Receive an update on possible Pavilion buildings.
Cllr Cassidy had approached a number of firms dealing in wood/log type constructions. There was a good choice overall and a short list was presented to represent what might be available. Only one of those contacted did the "whole deal", such as clearing the site, preparing the groundworks and utilities and then construction. Other suppliers who only supply, would require Council to find contractor to do everything else.
Ongoing cost of all types would be initial wood treatment and subsequent re treatments every so often (3-5 years).
The matter would be discussed further as per above, outside of a Council meeting.
8. Consider the locations for the 30 tree saplings due to arrive from The Woodland Trust.
The Clerk would contact the Romper Room to see if they would like to get involved. Councillors could prepare the areas for planting, leaving the saplings to be placed in hole and the soil refilled, by the children.
Action: The Council RESOLVED to plant some of the trees on the grassed area from Crane Close toward the children’s play area and then a row at the far end of the sport field.
Proposed by Cllr Cassidy, seconded by Cllr Pears and approved unanimously.
9. Consider the request to use the Sports Field for Mobile Putts Mini Golf.
Action: The Council RESOLVED to approve the request, offering the tennis courts if no one was using them.
Proposed by Cllr Mr T Batten, seconded by Cllr Pears and approved unanimously.
10. Review Councillors the Areas of Responsibilities.
Action: The Council RESOLVED to approve the amended Areas of Responsibilities.
Proposed by Cllr Morris, seconded by Cllr Pears and approved unanimously.
11. Confirm the date of the next meeting.
The next meeting was confirmed as Monday 16 November 2020, at 7:00pm, in Cranwell Village Hall.
12. To resolve to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972, to discuss the following matters;
a. Consider the co-option applications to fill the current Council vacancies.
Action: The Council RESOLVED to go into closed session in accordance with the Public Bodies (Admissions to Meetings) Act 1960, as amended by Section 100 of the Local Government Act 1972.
Proposed by Cllr Mrs C Batten, seconded by Cllr Mr T Batten and approved unanimously.
This part of the meeting closed 8:20 pm.
The members of the public left the meeting.
The meeting continued in the absence of press and public at 8:20 pm.
(Not for publication by virtue of section 100(a) para 4 of the Local Government Act 1972, the items being of a confidential nature.)
The Chairman closed the meeting at 8.35 p.m.